Clinical Pastoral Educator & Services Coordinator

Overview:

Our team members are the heart of what makes us better.

It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

This position reports to the Director, Clinical Pastoral Education and Services at JFK University Medical Center.

Responsibilities:

A day in the life of a Clinical Pastoral Education and Services Coordinator with Hackensack Meridian Health includes:

• Serves as the principal office administrator in managing office correspondences (including phone calls, email, calendars, schedules, internal and external postal mail and office visitors). Manages office operations with regard to ensuring pastoral care support needs are recorded and assigned according to priorities and availability of resources.
• Maintains organizational records, databases and program files.
• Coordinates and assists in the logistical execution of departmental meetings and events.
• Provides response to request for program or service material as necessary.
• Develops plans for and coordinates special projects and events (programmed and unprogrammed).
• Develops and provides physical and electronic material for presentations, ceremonies and events. Collaborates with HMH Team Members on planning and producing events and ceremonies. Performs and/or confirms set-up protocol for public events relating to Pastoral Care Services.
• Coordinates with communities of faith to arrange for support needs for special events.
• Works collaboratively with Chaplain Interns, CPE Supervisors and Supervisors-In-Training across HMH on all aspects of the Clinical Pastoral Education (CPE) program including recruiting, enrollment management and retention (i.e. application processing, admission, orientation, network access processing, and updates to enrollment and retention management processes).
• Assists in providing for the electronic framework for the CPE curriculum, its development, quality and content. Assists in the assurance of quality in the content management, configuration and schedule for the CPE curriculum.
• Provides administrative support within the framework of the CPSP (College of Pastoral Supervision and Psychotherapy) accreditation, its mission and its philosophy of training.
• Establishes and maintains all documents that support Pastoral Care Services and the CPE Program by processing enrollment payments and assisting in the development of financial reports and statements.
• Coordinates technology and/or educational requirements as needed for the Pastoral Care Department and the CPE Program.
• Develops and maintains all databases, forms and templates.
• Orders office supplies based on inventory audits and assures ample supply of religious material and supplies.
• Prepares and processes invoices for services rendered for Pastoral Care Services and Education.
• Collects and prepares data for year-end reporting.
• Assists CPE Director in preparing documentation for CPSP accreditation reviews and monitoring the training center's compliance with CPSP standards and policies.
• Prepares and assists in hosting Pastoral Care Advisory Committee meetings.
• Performs other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.

Qualifications:

Education, Knowledge, Skills and Abilities Required:

• Associates degree or equivalent relevant experience
• A minimum of three years experience in office administration (preferably service-related)
• Ability to work independently in a fast paced environment
• Expert organizational skills
• Excellent verbal, written and interpersonal skills
• Ability to multitask
• Knowledge of operation of standard office equipment (copier and scanner) - Proficient in Google Suite applications including word processing, spreadsheets, email, presentations and classroom.

Education, Knowledge, Skills and Abilities Preferred:

• Bachelor's degree or higher
• Bilingual (Spanish)

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!