Executive Assistant

We are seeking an Executive Assistant based in Washington, District of Columbia. As part of the team, you will play an essential role in office operations and management, along with providing critical support to the CEO. This opportunity offers a short term contract employment opportunity.

• Facilitate smooth office operations by ensuring the work environment remains clean and organized
• Handle inventory management of office supplies and kitchen items, ensuring adequate stock levels
• Coordinate team lunch orders efficiently
• Provide necessary support to the CEO by conveying important messages and updates to team members
• Manage calendar coordination and screen incoming calls for the CEO, connecting important calls, and taking detailed messages
• Prepare and print necessary materials required for the CEO
• Welcome and assist guests, maintaining a detail oriented office environment
• Handle confidential and sensitive information with utmost detail orientation
• Assist with technology and meeting support, including setting up and troubleshooting Zoom calls
• Collaborate with internal IT support when necessary. • Proficiency in using Concur, a travel and expense management software
• Excellent skills in Calendar Management, ensuring smooth scheduling and rescheduling of meetings
• Strong communication skills, both verbal and written
• Experience in coordinating and managing Conference Calls
• Ability to handle Correspondence effectively and professionally
• Proficiency in Microsoft Office Suites including Word, Excel, PowerPoint, and Outlook
• Familiarity with Zoom for scheduling and managing virtual meetings
• Experience in Meeting Schedule coordination, ensuring all parties are informed and prepared.