Accounts Payable Clerk

apartmentRobert Half placeDevens calendar_month10/30/24

We are looking for an Accounts Payable Clerk to join our team based in the Sterling MA area. In this role, you will be responsible for maintaining and updating accounts payable files, processing electronic vendor payments, and handling full cycle accounts payable duties.

You will also be tasked with managing vendor accounts and ensuring all invoices are properly coded.

Responsibilities:

Oversee the maintenance and updating of accounts payable files to ensure documentation accuracy and policy compliance.
Handle full cycle accounts payable tasks including scanning, data entry, verification, and matching invoices received from vendors.
Process electronic vendor payments in an efficient and timely manner.
Analyze and resolve supplier payment issues, ensuring all concerns are addressed promptly.
Manage new vendor setup and maintain regular correspondence with vendors to respond to inquiries.
Reconcile monthly vendor account statements and related transactions.
Calculate requirements on paid invoices to track sales taxes payable.
Guarantee all invoices are coded correctly by charging expenses to the appropriate GL codes.
Assist in monthly, quarterly, and year-end close activities specifically for accounts payable.
Perform administrative functions such as answering phones, managing the company phone system, managing the front desk, and ordering office-related supplies.

Skills:

Accounts Payable (AP)/
Microsoft Excel
Basic Office Equipment
Basic Office SkillsThe Sterling MA area
Minimum of 2 years of experience in an Accounts Payable role or similar
Proficiency in Accounts Payable (AP) processes
Ability to complete expense reports accurately and timely
Familiarity with managing an expense account
Proficiency in Microsoft Excel for data management and analysis
Ability to operate basic office equipment such as printers, scanners, and photocopiers
Basic office skills such as filing, organizational skills, and time management
Excellent communication skills, both written and verbal
High attention to detail and accuracy in work
Ability to work independently and as part of a team
Flexibility to adapt to changes in procedures and job assignments
Strong problem-solving skills and the ability to make sound decisions based on information at hand

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