Facilities Coordinator

We are offering a long term contract employment opportunity for a Facilities Coordinator. This role involves ensuring the smooth running of our facilities through various administrative and maintenance tasks within the industry.

Responsibilities:

• Ensuring the entire site is in good condition and carrying out any necessary maintenance.
• Regularly checking and restocking the break room as needed throughout the day.
• Greeting individuals and providing a welcoming environment.
• Setting up meeting rooms according to requirements.
• Handling ad hoc needs as they arise and closing up facilities at the end of the day.
• Responding to client inquiries and concerns promptly to maintain high levels of customer satisfaction.
• Creating work orders and assigning them to technicians, subcontractors, and vendors.
• Keeping track of open and closed work orders and maintaining regular communication with technicians or vendors regarding status.
• Maintaining files on work orders, proposals, and department files, and ensuring the accuracy of paperwork submitted by vendors.
• Training vendors on work order and billing procedures and processing invoices with correct cost center coding.
• Using PC or PDA for work order systems, email, and training, and assisting with process and procedure training.
• Providing quality service delivery to clients and following up to ensure customer satisfaction.
• Demonstrable experience in Customer Service
• Proven skills in Training staff and stakeholders
• Ability to develop effective Procedures for efficient operations
• Proficiency in handling Invoice and Billing processes
• Experience with managing Vendors and contracts
• Familiarity with Check Processing and related financial tasks
• Ability to organize and manage Paperwork efficiently
• Experience in handling detail-oriented Correspondence
• Ability to Perform Ad Hoc Financial tasks as required
• Commitment to Customer Satisfaction and service excellence
• Knowledge of Coding procedures and practices
• Proficiency in Microsoft Office Suites for administrative tasks
• Experience in Closing deals and contracts
• Ability to Resolve Issues promptly and efficiently
• Experience in handling Complaints and customer queries
• Knowledge of Company Policy and adherence to the same
• Understanding of business Principles and their application
• Familiarity with PC OS for daily tasks
• Ability to manage Work Orders efficiently
• Strong Analytical Skills for problem-solving
• Commitment to providing Quality Service at all times
• Skills in Language Interpretation for diverse communication
• Ability to Maintain Files and records systematically
• Familiarity with managing Cost Centers and budgeting.