Junior Professional Officer (JPO) in Human Resources, Diversity
FDFA - UN Division (UND)
The Federal Department of Foreign Affairs is looking for an
Junior Professional Officer (JPO) in Human Resources, Diversity
to support the Department of Management Strategy, Policy and Compliance (DMSPC) at the UN Headquarter in New York (USA)
Title: JPO in Human Resources, Diversity (P2)Office: Department of Management Strategy, Policy and Compliance (DMSPC)
Begin: Beginning of 2025
Duration: 1 year (renewable)
Duty station: New York, USA
Age limit / nationality: Maximum 32 years old at the date of application and of Swiss nationality
Org. Setting and Reporting
This position is located in the Staffing Diversity and Outreach Section, Strategic Talent Management Service (STMS), Global Strategy and Policy Division (GSPD) in the Office of Human Resources (OHR) of the Department of Management Strategy, Policy and Compliance (DMSPC).The Global Strategy and Policy Division serves as the central strategic authority for all matters pertaining to the management of human resources. It ensures that the Organization has the strategies, policies, frameworks, and tools to attract, develop and retain a talented and diverse global workforce.
It nurtures a culture of engagement, leadership, and results. It provides policy, strategic and thought leadership, innovations, and solutions for the end-to-end management of talent: from strategic workforce planning; talent acquisition; organizational and staff development and growth; performance management; including Organization-wide mobility and appropriate duty of care, for all Secretariat personnel.
Duties, Responsibilities and Output Expectations
This is a unique opportunity to join a world-class strategic human resources team and be involved in high-profile initiatives in human resources and contribute to organization-wide initiatives; Gain valuable professional experience in strategic human resources, particularly in the areas of diversity, equity, and inclusion (DEI); and be exposed to partnerships across the UN Secretariat, the UN System, and other organizations.
Under the overall supervision of the Chief, Staffing Diversity and Outreach Section and direct supervision of the Programme Management Officer, the JPO will be responsible for the following duties:
- Support the advancement of various human resources goals, including the implementation of the Secretary-General's diversity strategies on gender, geographic representation, workforce rejuvenation, and disability inclusion;
- Support recruitment and outreach efforts to address workforce representation targets for geographical distribution, gender parity, youth, and persons with disabilities;
- Support efforts to build a more inclusive workplace culture through various programs and initiatives including awareness raising, training workshops, and seminars etc.;
- Assist in undertaking data analysis of various diversity indicators and identifies trends, patterns, visualizes results, interprets insights to make recommendations and prepare summary reports;
- Support the work of system-wide and Secretariat task forces and working groups on diversity, talent outreach, and related initiatives;
- Assist in drafting related reports, background papers, talking points, and briefing notes for senior leaders;
- Researches, analyses and presents information on workforce representation and talent outreach;
- Support efforts to build partnerships and strengthen relationships with member states, institutions of higher learning, diversity advocacy organizations, and professional associations;
- Provides administrative and substantive support to various meetings, workshops, conferences, etc.; proposes agenda topics; identifies and proposes participants; prepares, correspondence, background documentation, talking point, presentations, correspondence, reports; handles logistics;
- Keep abreast of developments in human resources management;
- Undertake special human resources projects and perform other related duties, as requested.
Competencies:
Professionalism: Conceptual analytical and evaluation skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions.Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Qualifications
Education: Advanced university degree (master's degree or equivalent degree) preferably in, human resources management, industrial/organizational psychology, or related area is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work experience
At least two years of relevant professional experience in human resources management, administration, marketing, communications, or related field is required. Experience in international organizations/corporations or public administration is a desirable.
Languages
English and French are the working language of the United Nations. For this post, fluency in English is required. Knowledge of another official UN Language is an advantage.
Other skills
Proficiency in Microsoft Office applications (Word, Excel, Power-point and Outlook), is desirable.
Data analytics is desirable.
Learning Elements:
The United Nations Secretariat has 38,000 staff members representing one of the largest workforces in the international development community. Working in the Office of Human Resources offers one the opportunity to be at the forefront of implementing the Secretary-General's vision and strategy for the Organization, including key high profile human resources programs and initiatives.
On completion of the assignment, the JPO will have gained:
- An excellent understanding of the UN Secretariat, its structure and its ongoing human resources management reform;
- Valuable professional experience in human resources;
- In-dept knowledge of the challenges of human resources management in a multicultural environment and in an inter-governmental organization;
- A comprehensive knowledge of the UN staff regulations and rules, and human resources policies and procedures;
- An in-depth understanding of staff selection processes and especially recruitment and outreach strategies;
- Advanced drafting and writing skills in an international context;
- Experience in project management; and
- Extensive exposure to managers and staff members of the UN Secretariat and the UN System.
Supervision
Supervisor: Chief, Staffing Diversity and Outreach Section & Programme Management Officer, Diversity and Inclusion.
Content and methodology of supervision:
- Within the initial month of the assignment, the supervisor and the JPO will collaboratively create and finalize a one-year performance work plan. This plan will outline specific goals and expected outcomes agreed upon by both parties.
- The supervisor will provide structured guidance to the JPO, particularly in the initial stages of the assignment, gradually expanding the JPO's responsibilities over time.
- The JPO will receive consistent feedback on performance and development, along with professional counselling and mentoring from the supervisor.
- The JPO will have easy and regular access to the supervisor for guidance and support as needed.
- The Director of the Global Strategy and Policy Division (GSPD) may conduct quarterly meetings with the JPO, the Chief of the Strategic Talent Management Service (STMS), and the supervisor. These meetings will focus on evaluating the JPO's performance and discussing their development.
- An evaluation will be conducted at the end of each year of service. The United Nations Performance Evaluation System (e-performance) will be utilized as the primary platform for evaluating the JPO's performance.
Application process
If you are interested please apply online by sending in the duly completed personal history profile (P11), a cover letter (in English) and copies of your diplomas and work certificates.
Send your application to: bonny.wilkinson@eda.admin.chApplication deadline: 10 November 2024
Interviews are expected to take place in week 47
Sector: Nonprofit/Community/Social Services/International CooperationRole: Other
Working hours (%): 80-100% / 100%
Will manage other people: No
Job type: Staff (Permanent and Fixed Term)
Education level: Master's degree
Competencies:
Professionalism: Conceptual analytical and evaluation skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions.Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Qualifications
Education: Advanced university degree (master's degree or equivalent degree) preferably in, human resources management, industrial/organizational psychology, or related area is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work experience
At least two years of relevant professional experience in human resources management, administration, marketing, communications, or related field is required. Experience in international organizations/corporations or public administration is a desirable.
Languages
English and French are the working language of the United Nations. For this post, fluency in English is required. Knowledge of another official UN Language is an advantage.
Other skills
Proficiency in Microsoft Office applications (Word, Excel, Power-point and Outlook), is desirable.
Data analytics is desirable.