Purchasing Specialist

Overview:

Purpose:

Dole Packaged Foods is a purpose led nutrition and wellness organization that “champions a more equitable world.” A world where everyone has the right to nutrition from the goodness of the earth and we reduce these gaps, one action at a time.

The purchasing specialist will take direction from the purchasing manager and will work along with other members of the department. This role requires an energetic, detail-oriented and team player professional who can take direction and work expediently to assure accuracy of all transactions.

Responsibilities:

Primary Accountabilities:

This role will be responsible for various aspects of procurement including:

• Receive and process purchase requisitions from various departments
• Request / review vendor quotes as required
• Prepare and place purchase orders with vendors in accordance lead times and operational requirements
• Obtain order confirmations to ensure services and/or materials are being scheduled per order requests
• Expedite orders to track timely receipt of goods or services
• Request and verify BOL/packing slips for order accuracy – other documents, if applicable, such as COA’s, lab results, etc.
• Review vendor inventories and update to match within SAP.
• New material set-up - initiate and monitor until complete
• New vendor set-up – initiate and monitor until complete
• Maintain Approved Supplier Program records as well as request subsequent QA related documents
• Resolve invoice discrepancies and provide appropriate accounting instructions for cost variance allocations
• Prepare return orders for non-compliant products and ensure credits or invoice adjustments are submitted to Accounts Payable
• Maintain accurate purchase transaction history through organized purchasing and vendor records, both in SAP and offline, on an ongoing basis.
• All work to be executed in compliance with department policies and procedures, which are subject to periodic internal and third-party audits
• Review open purchase orders to ensure goods/services are received or purchase orders are cancelled in a timely manner.

This role will also participate in the following purchasing functions:

• Research qualified vendors as needed
• Vendor evaluation periodically
• Supply Organization Projects as participation is requested
• Support the Purchasing Manager on operational/administrative tasks as assigned.
• Other duties that are reasonable and associated with the above essential functions of the job.

Supervisory Duties:

None

Qualifications:

Experience, Knowledge, & Skills You Bring:

• Prior experience in administrative role preferred
• Able to work independently or in a team environment
• Strong communication and interpersonal skills
• Work effectively using good time management skills
• Computer literate in Microsoft Office and understanding of SAP
• Follow and uphold all company and ethical policies
• Willingness to work additional hours as needed

What You’ll Need to Succeed:

• Education & Certification:
• Bachelor’s degree preferred

Physical Requirements:

• Ability to sit and use a computer for extended periods of time, ability to answer phones and utilize a variety of office equipment
• Must be able to climb stairs
• Must be able to lift 25 pounds
• Requires climbing, standing, stooping, twisting, lifting and other physical movements to perform job

Work Environment:

• Office environment in an industrial plant with related noise and temperatures

Travel Requirements:

• All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.

Employment is contingent upon drug screen, background verification and skills test required for some positions.

FOR JOBS BASED IN CALIFORNIA:

Hiring Pay Scale: $ 24.00 to $27.00 / HR

Dole Packaged Foods is committed to paying our Associates fairly and equitably. The pay rate offered will consider a wide range of factors, including but not limited to experience, education, accomplishments, and location. Pay scales are subject to review on a regular basis and will be updated as appropriate.