Executive Assistant

We are seeking an Executive Assistant to join our team in Ewing, New Jersey. The role offers a long-term contract employment opportunity and involves managing business-related tasks for the executive team, such as report creation, travel arrangements, and other organizational tasks.

Responsibilities:

• Oversee the management of executive schedules, including arranging meetings and conference calls
• Efficiently handle travel arrangements and accommodation bookings for the executive team
• Develop and distribute meeting minutes in a timely and accurate manner
• Act as the primary point of contact for internal and external correspondences
• Utilize Microsoft Office suite to create detailed reports for the executive team
• Ensure efficient problem-solving by leveraging past experience in an executive or administration assistant role
• Implement effective calendar management strategies to ensure smooth operations
• Assist in other organizational tasks as required by the executive team.
• Proficiency in calendar management with attention to detail and organization
• Strong written and verbal communication skills
• Experience in coordinating and facilitating conference calls
• Ability to manage and prioritize various forms of correspondence
• Expertise in arranging travel itineraries, including booking flights, hotels, and transportation
• Experience in distributing meeting minutes promptly and accurately
• Knowledge of financial services industry trends and best practices
• Demonstrated ability to maintain confidentiality and handle sensitive information
• Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Strong problem-solving skills and the ability to think critically
• Ability to work independently and as part of a team
• Excellent time management skills with the ability to meet deadlines
• High degree of professionalism and ability to interact with executives.