Warehouse Administrator

Summary:

Independent judgment is required to plan, prioritize and organize diversified workload.

Duties and Responsibilities:

• Keying all incoming orders routinely with accuracy and diligence
• Send out Aging reminders routinely to all appropriate individuals.
• Distribute various reports and data on a routine basis as requested by management
• Schedules and organizes meetings for the management staff.
• Screen visitors as necessary
• Establishes, develops, maintains and updates filing system for the Management Team. Retrieves information from files as needed.
• Organizes and prioritizes large volumes of information and calls.
• Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information with accuracy, professionalism and reliability
• Takes messages or fields/answers all routine and non-routine questions.
• Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and chiefs. Handles confidential and non-routine information.
• Works independently and within a team on special nonrecurring and ongoing projects.

Knowledge, Skills and Abilities:

• Microsoft Word and Excel knowledge
• Ability to effectively communicate throughout all levels within the company
• Ability to prioritize work schedule and multi-task
• Strong reading, writing, and problem solving skills
• Bilingual (Spanish/English a plus)

Interrelationships:

• Contact with all levels of personnel within the company

Job Type: Full-time

Experience:

• Administrative Assistant: 3 years (Preferred)

Language:

• Spanish (Preferred)

Work Location:

• One location

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan
• Paid time off