Office Assistant

The ideal candidate will have strong organizational and communication skills and a proactive mindset to keep operations running smoothly.

Responsibilities:

• Front Desk Support:
• Greet and assist clients, visitors, and employees in a friendly, professional manner.
• Answer and direct phone calls promptly, taking messages or transferring calls as necessary.
• Monitor and organize the reception area to maintain a clean and welcoming environment.
• Administrative Assistance:
• Manage incoming and outgoing mail and deliveries, including sorting and distributing correspondence.
• Perform basic data entry and assist with maintaining office records and filing systems.
• Assist with preparing reports, spreadsheets, and other documents as needed.
• Office Operations:
• Order and organize office supplies; ensure common areas (e.g., breakroom) are stocked and tidy.
• Schedule meetings, handle conference room setups, and support with calendar management as requested.
• Provide ad-hoc support to team members and leadership as projects arise.

Qualifications:

• Skills & Experience:
• Prior experience as a receptionist, office assistant, or in similar administrative roles is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic data entry.
• Excellent organizational skills with strong attention to detail.
• Ability to manage multiple tasks and priorities effectively in a dynamic environment.
• Soft Skills:
• Exceptional verbal and written communication skills.
• Professional demeanor and a friendly, customer-first attitude.
• Dependable, punctual, and able to maintain confidentiality as required in a professional setting.