Washington - Grants Management Specialist (SME)

About Us:

Are you ready to join an exceptional team that's rewriting the future of national security and global impact? Welcome to Ardent Eagle Solutions (AES), a dynamic and rapidly expanding small business that's at the forefront of supporting the Federal Government, Department of Defense (DoD), and Intelligence Community (IC) on a global scale.

At AES, we don't just embrace change; we drive it. We're in the business of transforming challenges into opportunities, and ordinary careers into extraordinary journeys. As part of our team, you'll be at the heart of groundbreaking missions that shape the course of history and protect our nation's most critical interests.

Our commitment to success doesn't end with our customers; it begins with you. We're dedicated to nurturing the talents of our remarkable employees and propelling them to new heights of excellence. Here, you'll find a culture that empowers you to excel, innovate, and realize your full potential.

Overview:

To provide operational and technical support for OAAM to successfully effectuate its mission and ensure timely delivery of information and products to DOJ leadership and Congressional and other governmental inquiries. This effort includes performing tasks that support OAAM to fully leverage data as a strategic asset by supporting strong data governance, data analysis standards, and implementing data innovations that drive more value to the agency in its administration and oversight of federal financial assistance programs.

Background:

In total, OJP, the COPS Office, and OVW administer more than 16,000 open and active grants representing more than $18 billion, to state and local communities, and tribal governments and organizations. This document describes a services request by OJP’s Office of Audit, Assessment, and Management (OAAM).

OJP consists of six programmatic bureaus and offices: the Bureau of Justice Assistance; the Bureau of Justice Statistics; the National Institute of Justice; the Office of Juvenile Justice and Delinquency Prevention; the Office for Victims of Crime; and the Office of Sex Offender Sentencing, Monitoring, Apprehending, Registering, and Tracking.

Through the programs developed and funded by its bureaus and offices, OJP works to form partnerships among federal, state, and local government officials to advance public safety, prevent gun violence, and increase community trust; accelerate justice system reforms that promote community safety and well-being, equity, and justice for all; transform the juvenile justice system into one that is effective and equitable, treats children as children, and empowers youth to lead healthy, productive lives free from crime and violence; ensure rights, access to services and resources, and equity for all victims of crime; and advance science and innovation to guide policy and practice.

OAAM works to continuously improve the efficiency and effectiveness of justice programs and operations by ensuring oversight and review of critical federal financial assistance administration.

• Serves as a central source for grants management policy and procedures and serves as the business lead for the OJP JustGrants grants management system.
• Conducts program assessments of the OJP and COPS grant programs, and program assessments for OVW grant programs via reimbursable agreement.
• Coordinates OJP’s Enterprise Risk Management and Analysis Program and oversight of OJP’s grants monitoring activities, including managing the Pre- and Post-Award Risk assessment processes.
• Serves as OJP’s primary point of contact with the DOJ/Office of Inspector General (OIG) and contract auditors, to support and respond to requests and issues pertaining to the annual Financial Statement Audits of OJP, and other financial-related audits of the agency.
• Provides audit resolution services for DOJ grantees that receive awards from OJP, COPS, and OVW.
• Reviews and evaluates OJP’s internal controls through the annual A-123 review and various internal audits, and recommends improvements to strengthen controls, as needed; and
• Manages the DOJ’s High-Risk Grantee Designation Program.

Responsibilities:

• Apply technical knowledge and support in the development of grants management program strategy, implementation, and maintenance.
• Performs independently and as a member of a team to ensure completion of grants management tasks within estimated timeframes and budget constraints.
• Interfaces regularly with key stakeholders to meet program objectives.
• Establishes and maintains processes to monitor and report on program health and compliance.
• Provides insight and advice concerning strategic direction and applicability of up to date, industry standard solutions for assessments and data analysis. The Grants Specialist SME shall provide strategic advice, technical guidance and expertise to program and project staff; provide detailed analysis, evaluation and recommendations for improvements, optimization development, and/or maintenance efforts for mission critical challenges/issues in the area of federal grant management and administration efforts.
• The Grants Management Specialist SME shall be responsible for developing and implementing best practices in data collection methodologies and analyses relating to federal grant administration, oversight, and audits.
• Consults with OAAM to define requirements and leads surveys to collect and analyze data to provide advice and recommend solutions.
• Responsible for providing high level vision to program/project manager and team members to influence objectives of complex efforts.

Qualifications:

• The Grants Management Specialist SME shall have extensive, enterprise-wide knowledge and experience in federal grant-making policies, procedures, and administration covering the full grant lifecycle.
• The Grants Management Specialist SME shall have demonstrated expertise in training, supervising, and monitoring key staff members in the day-to-day administration of federal grants while ensuring compliance with local, state, and federal regulations.
• The Grants Management Specialist SME shall have demonstrated expertise with grant policy and procedure development, process flow, document management, and reporting.
• Must be detail-oriented and think logically.
• Possesses excellent problem solving and analytical skills and excellent written, verbal, and listening communication skills.
• Possesses the ability to keep up with new business and technical concepts.
• Able to work with minimal supervision.
• Possesses strong team leadership and risk management ability.

Eight (8) years of professional experience planning, conducting, and participating in the facets of performance requirements as described in the responsibilities section of this job description.

AND

Master’s degree in public policy or a related discipline.

OR

10 years of relevant experience with planning, conducting, and participating in the experiences as descrbed in the responsibilities section of this job description.

A Bachelor’s degree in public policy or a related discipline.

Clearance: Public Trust

Education:

Master’s degree in public policy or a related discipline.

OR

A Bachelor’s degree in public policy or a related discipline.

Certification(s):

Grants Management certification highly desired.

Benefits and EEO:

At Ardent Eagle Solutions, we offer a comprehensive benefits package to our employees and their families:

• Medical/Dental/Vision Coverage
• Matching 401(k) Plan
• Continuing Education Assistance
• Paid Time Off

US citizenship may be a prerequisite for certain roles.

Ardent Eagle Solutions is an Equal Opportunity Employer

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