Purchasing and Operations Assistant
Categories: Accounting/Finance, Administrative/Office Support
Department: Information Services
Classification: Accounting Technician
Appointment Type and Duration: Regular, Ongoing
Salary: $17.24 - $25.24 per hour
FTE: 1.0
ALL applications MUST be submitted here, ht tps ://careers. uoregon. edu/en-us/ job/ 534409/ purchasing-and-operations-assistant
Review of Applications BeginsSeptember 3, 2024; open until filled
Special Instructions to Applicants
To be considered for this position, submit a complete application that includes an online application, resume, and cover letter. In your cover letter, please describe how your combination of education and experience meet our requirements for this position.
Please list any relevant degrees or courses in your cover letter or your resume and upload accompanying transcripts when applying, if applicable.
Department Summary
Information Services (IS) is the central information technology unit at the University of Oregon and provides wide ranging services to campus. Information Services consists of four major functional areas: Customer Experience, which serves as the key contact point for interactions with campus clients and customers; Applications & Middleware, which manages and supports applications, integration services, identity management and data management; Information Security, which helps protect virtual or physical information; and Technology Infrastructure, which provides administration and support for the software, hardware, and services needed to support the campus IT environment.
Information Services also includes the Advanced Network Technology Center. IS works closely with the Network for Education and Research in Oregon.
Established in 1876, the University of Oregon offers a breadth and depth of curricula with more than 270 academic programs and provides the opportunity to work at a respected research university with a strong holistic, liberal arts foundation.The UO also has a history of political and social involvement that embraces diverse beliefs, cultures, and values, and it is committed to environmental responsibility.
The university is also proud of the Phil and Penny Knight Campus for Accelerating Scientific Impact, an initiative specifically designed to fast-track scientific discoveries and the process of turning those discoveries into innovations that improve the quality of life for people in Oregon, the nation and beyond.Information Services collaborates with Research and Innovation and our schools and colleges to support the research, teaching, and learning mission of the university.
Eugene is the home of the University of Oregon. Located in the lush Willamette Valley, Eugene is well-known for outdoor pursuits like running, cycling, rafting, and fishing, as well as arts, music, crafts, brewing, wine-making, and community-supported agriculture.With branches in Portland and on the Oregon coast, the UO is deeply connected to Oregon's natural and cultural treasures.
Position Summary
The Purchasing and Operations Assistant will report to the Associate Director for Enterprise Device Management (EDM), this position handles a variety of administrative and clerical functions related to technology purchasing requests. The Purchasing and Operations Assistant will assist Information Services in providing purchasing support, including but not limited to financial analysis, tracking of purchases and payments, serving as procurement card custodian, processing payments, purchase orders, journal vouchers and purchasing technology and supplies for Information Services and supported departments.
This position will oversee the receiving of all orders, monitoring all orders through the entire process from ordering to the delivery to customer, will follow up with vendors and shippers with issues, coordinate delivery of items to support teams and assist with any needed returns.This position will work in partnership with Information technology staff from across our department to facilitate customer technology purchasing needs. This position will provide guidance and leadership to one or more student worker positions.
We welcome applications from candidates with diverse professional backgrounds, and we acknowledge that the professional competencies for this role can be developed through a variety of ways.
Minimum Requirements12 quarter hours (8 semester hours) of Accounting courses AND an Associates Degree in Accounting;
OR
One year of experience that includes entering, compiling and/or reporting financial information;OR
An equivalent combination of education and experience.
Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools.
Professional CompetenciesAbility to work effectively with faculty, staff, and students from a variety of diverse backgrounds.
Strong working knowledge of Microsoft Office products, including Excel.
Excellent problem-solving skills.
Ability to work independently as well as in a team-oriented, collaborative environment.
Preferred QualificationsPrior experience with purchasing, receiving or accounting.
Experience working within a higher education institution.
Experience or working knowledge of Microsoft SharePoint.
Prior experience and/or knowledge with fund accounting.
FLSA Exempt: No