Full Charge Bookkeeper

This role is integral to our services and engineering firm, with a focus on using software such as QuickBooks Online and Microsoft Excel, Windows, Outlook, and Teams.

Responsibilities:

• Oversee all aspects of bookkeeping and ensure that all transactions are posted correctly in QuickBooks.
• Handle the entry of invoices, accounts payables, and credit card information into QuickBooks.
• Ensure accurate and timely payroll processing using the QB's Tsheets platform.
• Prepare essential financial documents such as profit and loss statements, balance sheets, and cash flow statements on a monthly basis.
• Update project status and information in the database, and track project costs against actuals.
• Take charge of tax season preparations for all entities, including issuing W-2’s and 1099's.
• Manage contracts on a project by project basis, and issue subcontracts as required.
• Maintain multiple detail-oriented and minority certifications, as well as memberships in organizations.
• Oversee the onboarding process for new employees, including conducting background checks and fingerprinting.
• Provide IT support, including managing software licenses and handling laptop and PC issues.
• Handle monthly invoicing for all active projects and ensure client approval before invoicing.
• Attend to accounts receivable duties, including weekly correspondence for AR over 60 days.
• Assist with marketing tasks such as tracking RFQ and Proposal Dates and compiling accounting and job information for use in proposals. • Minimum of 3 years of experience as a Full Charge Bookkeeper.
• Proficient in Accounting Software Systems.
• Experience with Computerized Accounting Systems.
• Advanced skills in Microsoft Excel, including Excel Formulas.
• Extensive knowledge of accounting functions.
• Experience handling Accounts Payable (AP) and Accounts Receivable (AR).
• Proven track record in managing an annual budget.
• Skilled in cash flow analysis.
• Proficiency in QuickBooks Online, QuickBooks Enterprise, QuickBooks, and QuickBooks Premier.
• Ability to use Microsoft Teams and Microsoft Outlook effectively.