Office Assistant

They are looking for an organized, proactive, and motivated Office Assistant to join their growing team and contribute to the success of the operation.

Job Description:

As an Office Assistant, you will play a key role in ensuring the smooth and efficient running of the office, helping with a variety of tasks to support their team and overall mission.

Key Responsibilities:

• Manage our office space to maintain an excellent employee experience
• Own our lunch and snack program, keep the space organized, tidy, and welcoming during business hours, manage mail and deliveries, oversee our relationships with our property manager, janitorial staff, and other vendors, and be the first point of contact for employee needs throughout the day. No job is too big or too small!
• Support our onboarding program
• Own all scheduling and administrative tasks related to onboarding and be a friendly face to our newest employees! Help their first week run smoothly by ordering lunch, procuring keycards, setting up desks, and more
• Dream up and execute intentionally inclusive events and activities - Manage food and material orders for monthly in-office happy hours and support various ad hoc events to building belonging and boost morale across the organization
• Support additional HR team processes
• Manage offboarding processes, including property collection and system deactivation, lead the Safety Captain program to ensure office readiness, assist with candidate tours and coordinate details for all-hands meetings, and track mandatory training completions and compliance requirements.

Qualifications:

• High school diploma or equivalent required; additional qualifications or office-related certifications are a plus.
• Prior experience in office administration, customer service, or general office work preferred, especially in start-ups or sustainability industries.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic office equipment.
• Excellent organizational skills with a keen attention to detail.
• Strong communication skills, both verbal and written.
• Ability to handle multiple tasks and priorities in a fast-paced environment.
• Friendly, approachable demeanor and strong customer service skills.
• A passion for sustainability and environmental initiatives is highly encouraged.