Bookkeeper/Office Manager
To apply to this hybrid role, please send your resume to John Sadofsky at john.sadofsky@roberthalf.c0m
You know what’s awesome? Chicago Summer. You know what else is awesome? A high-paying job that respects your work-life balance so you can enjoy your Summer. This role has perks that are unmatched by its competitors. Plus, this position doubles as a fast-track career advancement opportunity as they prefer to promote from within.
Job Description:
The role is an important component to several departments, including finance and accounting, as well as direct administrative support to the Managing Directors. This position will report to the Head of Finance and Accounting.
Job Responsibilities and Functions- Generate daily ACH batch files for upload to our banks
- Deposits of checks through the check readers for our banks
- Record receipts and ensure matching between bank statement, cash subledger and general ledger
- Set up wires and ACH payments on bank websites for contract fundings and general payables
- Record these transactions correctly in the cash subledger and the general ledger
- Daily review and reconciliation of bank balance and cash subledger balance for US and Canada
- Monthly reconciliation of bank, cash subledger and general ledger balances for US and Canada
- Responsible for all office duties, including ordering supplies, ensuring all office space maintenance/repair issues are dealt with on a timely basis, administering all communications to necessary parties (mail, courier, fax, telephone, cell phones)
- Authorized person on cell service Business plan account
- Administer centralized office services (FedEx, office supplies, etc)
- A wide range of duties related to travel arrangements and coordination for our bi-annual meeting in Germany and for visitors from Germany who are either attending conferences, trade fairs or visiting the Chicago office
- Primary phone contact for Chicago office, receiving and screening all in-coming phone calls
- Orientation and induction for on-boarding new employees as well as off-boarding of departing employees
- Management of the vacation schedules/spreadsheet for tracking purposes to include forwarding information to HR third party resource. Communication with employees about vacation day status and request form management. Manage annual holiday schedule
- Administrator to the corporate expense reporting tool, Certify
- Accounting degree a plus
- Experience as bookkeeper
- Proficient in MS Office suite of products (e.g. Word, Excel, Powerpoint, Outlook)
- General understanding of banking and accounting terminology
To apply to this hybrid role, please send your resume to John Sadofsky at john.sadofsky@roberthalf.c0m