Office Coordinator
University of Notre Dame Notre Dame
Position Information
Job Title
+-----------------------------------------------------------------------+| Office Coordinator |
+-----------------------------------------------------------------------+
| The Center for Student Support and Care (CSSC) is comprised of the |
| Care and Wellness Consultants and Sara Bea Accessibility Services, |
| with the primary goal of supporting and advocating for students with |
| a variety of needs. |
| |
| The**Office Coordinator**sets the tone with a friendly, respectful, |
| professional demeanor for students and key partners who visit, call, |
| or email theCSSC. The Office Coordinator serves as the primary |
| administrative and clerical support to the staff of theCSSC. This |
| position requires a high degree of organizational skills, competency |
| with technology (Google Calendar, Gmail, Microsoft Office), and the |
| ability to handle sensitive information with confidentiality. |
| |
| **Administrative Support** |
| |
| - Support theCSSCthrough clerical duties and project-based work. |
| - Organize internal/external events and meetings, including venue |
| reservations and orders for tech equipment, catering, and |
| supplies. |
| - Serve as primary logistical support for all initiatives and |
| programs. |
| - Monitor the office email account regularly, triage to the |
| rightCSSCstaff member and respond as needed. |
| - Schedule and maintain the office conference room availability, |
| setting up for meetings and resetting after meetings. |
| - Coordinate outreach and tracking for students with approved |
| accommodations. |
| - Establish and maintain relationships with identified key partners |
| of theCSSC. |
| |
| **Manage and Coordinate Student Employees** |
| |
| - Supervise and train student employee office assistants who serve |
| as front office receptionists. |
| - Hire student employees via the University student employee hiring |
| and tracking system. |
| - Approve student employee payroll via UltraTime and facilitate |
| bi-monthly departmental approval for hourly student employees. |
| - Serve as the liaison betweenCSSCand Payroll with procedural |
| changes to ensure the continuity of student employee data. |
| |
| **Office Support:** |
| |
| - Ensure efficient and smooth office operation. |
| - Maintain office files and data entry into systems utilized by |
| departments like Maxient and AccessND. |
| - Greet guests and provide hospitality on behalf of the office. |
| - Answer the main telephone line and route calls as appropriate |
| - Organize and maintain common areas. |
| - Order supplies for the office as needed. |
| |
| Other duties as assigned. |
| #LI-AW1 |
+-----------------------------------------------------------------------+
| - High school diploma orGED |
| - 1-2 years of related experience |
| - Excellent interpersonal skills, both written and verbal |
| - Basic computer proficiency, including Microsoft Office and Google |
| Suite |
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| |
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| |
+-----------------------------------------------------------------------+
| Student Care and Support (17070) |
+-----------------------------------------------------------------------+
| https://supportandcare.nd.edu/ |
+-----------------------------------------------------------------------+
| University Operations / Administrative Operations |
+-----------------------------------------------------------------------+
| NIC 3 Technician |
+-----------------------------------------------------------------------+
| up to $22 per hour |
+-----------------------------------------------------------------------+
| Semi-Monthly |
+-----------------------------------------------------------------------+
| S3 - FT Non-exempt Hourly |
+-----------------------------------------------------------------------+
| Office/Clerical |
+-----------------------------------------------------------------------+
| Full-time |
+-----------------------------------------------------------------------+
| Monday - Friday, 8:00 - 5:00 p.m. |
+-----------------------------------------------------------------------+
| 40 |
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| 12 |
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Posting Detail Information
The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and others that will enhance our community.Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41CFR60-741.5(a) and 41CFR60-300.5(a).
Posting Detail Information
10/14/202410/14/2024
10/28/2024 (application deadline)
S251489
[https://jobs.nd.edu/postings/36095){target="_blank"}
Supplemental Questions
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