IT Project Coordinator - ref. t69895203

We are seeking a motivated and technically skilled IT Coordinator to support our IT department during a 6-month project involving the implementation of projects such as a new Asset Management System and a Network Closet Refresh.

The IT Coordinator will be responsible for researching, planning, and organizing inventory systems, with a focus on selecting the most appropriate asset management solution and ensuring our network closet is efficiently organized and up-to-date.

Key Responsibilities:

1. Asset Management System Selection:

• Research and evaluate the top 5 Asset Management Systems available on the market.
• Create a detailed spreadsheet comparing the pros and cons of each system based on features, cost, user experience, and compatibility with current IT infrastructure.
• Assist in the selection and implementation of the most suitable asset management system for the organization.

1. Network Closet Refresh:

• Develop a comprehensive plan for network closet refresh, including a full inventory of current equipment.
• Assess and reorganize the network closet to optimize space, efficiency, and accessibility.
• Ensure proper labeling and tracking of all equipment to improve organization and asset management.

1. Inventory Management:

• Create an inventory plan to track all IT assets within the organization, including computers, servers, networking equipment, and software.
• Organize and structure inventory data, ensuring accuracy and completeness.
• Develop and maintain up-to-date spreadsheets or databases for inventory tracking, including serial numbers, locations, and usage status.

1. Administrative Support & Reporting:

• Provide general administrative support to the IT department, including scheduling, coordination, and reporting on project progress.
• Prepare detailed reports and documentation on the asset management system and network closet refresh, presenting findings and recommendations to senior IT staff.
• Coordinate communication between internal stakeholders and external vendors during the implementation process.

1. Collaboration & Vendor Interaction:

• Work closely with the IT team to implement the new asset management system and network closet refresh.
• Interact with vendors to gather information, negotiate terms, and ensure the smooth procurement of necessary equipment or software.
• Provide training or guidance to team members on the new asset management system as needed.

Requirements:

• Technical Experience: A background in IT systems and asset management is required, including experience with hardware inventory, software, and network management.
• Research Skills: Ability to research and compare different software solutions and technology systems, especially related to asset management.
• Strong Organizational Skills: Attention to detail and ability to manage multiple tasks and responsibilities, including planning, research, and inventory management.
• Proficiency in Microsoft Excel: Comfort with creating and managing spreadsheets for tracking inventory and comparing systems.
• Administrative Experience: Comfort with administrative tasks such as scheduling, reporting, and project coordination.
• Self-Motivated & Independent: Ability to work independently and manage time effectively in both in-office and remote settings.
• Communication Skills: Strong written and verbal communication skills for preparing reports and collaborating with team members and external vendors.

Preferred Skills (Not Required):

• Experience with SharePoint, Power BI, or other Microsoft 365 tools.
• Familiarity with networking hardware and equipment management.