Administrative Assistant

We are in search of an Administrative Assistant to join our team. This Administrative Assistant will get the chance to join a growing organization that loves to promote within. This role offers a great work/life balance and flexible hybrid working schedule. The ideal Administrative Assistant will have 5+ years of sales support experience, and have the ability to think quickly under pressure. Responsibilities of this Administrative Assistant include but is not limited to:

• Handle the processing of customer credit applications with precision and efficiency
• Oversee the emailing of A/P invoices to shared services and maintenance of electronic A/P files
• Address vendors regarding open payments and statements
• Monitor customer accounts and take appropriate actions based on account status
• Distribute customer invoices through email or mail while maintaining electronic invoice files
• Manage accounts payable and receivable, including the collection of outstanding invoices via phone or email
• Execute banking tasks such as ACH and check deposits, and guide shared services on payment allocation
• Maintain the office's supply inventory by ordering necessary office and kitchen supplies
• Handle daily mail distribution and customer correspondence
• Prepare and finalize machine quotes and maintain a quote log in Excel format
• Enter new leads and contact information in Salesforce
• Prepare internal order sheets and customer order confirmations
• Download manuals, maintain library, and create CD cases as needed.

• Minimum of 5 years of experience as an Administrative Assistant, preferably in sales support
• Proficient in Microsoft Excel and MS Excel.
• Must be able to prepare quotes and handle order entry tasks.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• High attention to detail and problem-solving skills.
• Knowledge of office management systems and procedures.