Executive Admin

Join our team! We are scouting for a capable and seasoned Executive Assistant to lend professional support to an executive officer in a locally established business. The desired candidate should be able to work independently, exhibit professionalism, and effectively manage their work assignments in a dynamic corporate structure.

The role of the Executive Assistant is to enhance the efficiency of the executive by providing support in information management and acting as a representative for the executive in various scenarios. Your contribution will significantly influence the executive's dealings with both internal and external parties, aiding in the achievement of the company's strategic objectives.

Responsibilities:

• Organize and maintain an effective filing system, ensuring all correspondence and other records are easily accessible.
• Coordinate and arrange meetings, prepare agendas, and ensure all facilities are ready for use.
• Handle incoming mail and distribute it to the appropriate personnel.
• Assist in maintaining accurate records related to the progress of identified goals.
• Screen and answer phone calls for supervisors, and arrange conference calls when necessary.
• Use Microsoft Office Suites to compose and type routine correspondence.
• Conduct research and compile statistical reports as required by the supervisors.
• Handle travel schedules and reservations for the supervisors.
• Greet scheduled visitors and guide them to the appropriate areas or persons.
• Order and maintain office supplies, and arrange for equipment maintenance when necessary.
• Assist in maintaining the supervisor's budget and preparing reports.

Requirements:

• Proven experience as an executive assistant or other relevant administrative support in a corporate environment.
• Excellent communication skills, both written and verbal.
• Discretion and confidentiality.
• Strong organizational abilities and problem-solving skills.
• Ability to multitask and prioritize daily workload.
• Full comprehension of office management systems and procedures.