Department Coordinator

Overview:

LRP Media Group is seeking a Department Coordinator for our Federal Product Division.

• A detail-oriented mindset.
• A professional attitude with a high degree of confidentiality.
• Ability to take initiative with projects and a strong work ethic.
• Excellent organizational, communication, and time management skills.
• An eagerness to learn and be part of the team.
• A willingness to learn and apply technical skills using conference planning software, editing tools, and other web publishing and conference management software.

Responsibilities:

• Manage conference speaker communications, coordination, contracts, materials, expense reports, reimbursements, and invoicing. Maintain spreadsheets that track these communications.
• Manage the state-by-state accreditation process (CLEs) for our federal conference.
• Communicate timely and effectively with various conference vendors, including the registration and conference website vendors.
• Learn to use, navigate, and proofread content in the conference program management platform used by LRP.
• Create, edit, and distribute several conference event reports before and after the event.
• Edit the conference program and related materials online and in electronic files such as Word and Excel.
• Process conference evaluations and track conference attendance. Prepare feedback reports for conference speakers and conference advisory board.
• Actively participate in regularly scheduled planning and department meetings.
• Travel to assigned conferences to support the LRP conference management on-site.
• Monitor and update changes made to our website databases utilizing Microsoft.
• Complete projects to assist the VP and other senior leaders of the Federal group.
• Update editorial content to existing websites using proprietary and customary web editing tools.
• Communicate regularly and diplomatically with LRP managers, outside departments, editors, contractors, conference speakers, experts, and government employees.
• Perform other duties as assigned by management.

Position Requirements:

• Bachelor’s degree required.
• 1 plus years of experience as an administrative assistant or coordinator in an equivalent job.
• Must be able to work a hybrid remote schedule in our Palm Beach Gardens, Florida office every Tuesday and additional in-office days for meetings or training.
• Ability to remain confidential and professional in all situations.
• Proficiency in Microsoft Office Suite and Adobe Acrobat.
• Ability to travel annually to planned off-site, week-long events in New Orleans, Louisiana, Dallas, Texas, and San Francisco, Calif. Travel may include weekends.

• Believes in a strong work-life balance, and hard work should benefit the customer, the company and you.
• Provide competitive salaries, attractive benefits package including group health insurance, paid sick & vacation time, holidays, and 401(k) Retirement Plan with a company match.
• Promotes an inclusive work environment which fosters personal growth, provides resources for wellness, and creates an all-around enjoyable work environment.
• Culture Highlights:
• Winner of 2022 Best CEO and Best Company for Work-Life Balance
• Winner of 2023 Best Company outlook.
• Ranked in the top 5% of companies for Compensation.
• Check out the reviews from current verified employees at: https://www.comparably.com/companies/lrp-publications

LRP is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.