Assistant Facilities Manager

This position offers a long-term contract employment opportunity.

Responsibilities:

• Develop and maintain positive relationships with the greater facilities and operations team, including lab managers, technicians, and third-party service providers.
• Oversee and coordinate maintenance and repair work assignments performed by technicians, vendors, and contractors.
• Respond to client inquiries and concerns, ensuring timely and quality service delivery, and follow up with clients to ensure satisfaction.
• Conduct regular facilities inspections and prepare reports on the findings.
• Coordinate and manage changes in the workspace as required.
• Assist in the preparation of operating and capital budgets, ensuring accuracy and efficiency.
• Manage vendor relationships, including training vendors on work order and billing procedures.
• Process invoices and ensure proper cost center coding.
• Review periodic reports, including financials, and explain variances, working with the finance team to correct errors.
• Utilize PC and/or mobile phone for work order system, email processes, and procedure training.
• Demonstrated proficiency in using Microsoft Office Suites and Microsoft Outlook
• Experience in facilities management and operations
• Knowledge of financial processes including billing, invoice, and variance analysis
• Excellent leadership skills and ability to train team members
• Experience in project management and implementing procedures
• Familiarity with software such as 'About Time' and 'HealthCare.gov'
• Proficiency in using the internet and mobile devices
• Experience in vendor relations and maintaining quality service
• Ability to prepare reports and perform coding tasks
• Knowledge of capital management and facilities
• Customer satisfaction-oriented approach
• Familiarity with PCOS.