Office Services Coordinator

This role is part of the Office Operations function and offers a long term contract employment opportunity.

Responsibilities:

• Provide routine reception and administrative support to the office
• Handle incoming calls and direct visitors to appropriate personnel
• Maintain a client-ready reception area, conference rooms, and other common areas
• Request building and equipment services as needed
• Perform general clerical duties such as distributing and tracking packages, posting mail, and arranging messenger services
• Schedule and coordinate meetings including conference room reservation, equipment, and catering
• Order office supplies and other common use items for the office/location
• Oversee the maintenance of office equipment including copiers, phone systems, and printers
• Manage off-site storage records, tape back-up, and hard copy
• Maintain relationships with vendors that provide services and goods to the office
• Ensure proper coding of invoices for services or goods for expense tracking purposes
• Must possess strong Customer Service skills and be able to effectively communicate with clients and colleagues.
• Must be knowledgeable about Office Functions and can efficiently manage various office tasks.
• Proficiency in Microsoft Excel, Microsoft Word, Microsoft Outlook, and other Microsoft Office Suites is required.
• Must be familiar with standard Procedures in an office setting and be able to adhere to Company Policy.
• Experience in handling Invoice, including coding and expense reporting, is highly desirable.
• Must have the ability to manage time effectively, as demonstrated by familiarity with 'About Time' or similar management tools.
• Previous experience in Receptionist Duties, including handling correspondence and complaints, is a plus.
• Should be able to liaise with Vendors and Suppliers, ensuring smooth deliveries and services.
• Troubleshooting skills are essential, particularly in relation to office equipment and software.
• Must be able to Perform Ad Hoc Financial tasks and Clerical Duties as required by the team or management.
• Experience in Scanning Documents and managing Paper records is necessary.
• Must be comfortable with Video technology for meetings and presentations.
• Must be capable of making Reservation for meetings, events, and travel as necessary.