Front Desk/Legal Assistant

This role will involve handling incoming calls, managing correspondence, organizing documents, and maintaining the office environment.

Responsibilities:

• Serve as the primary point of contact for incoming calls, ensuring they are directed to the appropriate personnel.
• Effectively manage email correspondence, ensuring all communications are responded to in a timely and detail-oriented manner.
• Execute data entry tasks with accuracy, updating and maintaining our internal systems with relevant information.
• Oversee the distribution and dispatch of mail, ensuring all correspondence is handled efficiently.
• Facilitate the preparation of documents for court filings and service on individuals, ensuring all paperwork is accurate and submitted within required timeframes.
• Maintain an organized filing system, managing both digital and hard copy files and binders.
• Assist in the ordering and restocking of office supplies, ensuring the office environment is well-maintained and fully equipped.
• Utilize Microsoft Excel, Outlook, and Word to perform various tasks, demonstrating proficiency in these applications.
• Schedule appointments, managing the calendars of attorneys and paralegals.
• Provide support with other receptionist duties and legal assistant tasks as required.

Skills:

• Experience with answering multi-line phone systems
• Strong customer service abilities
• Proficiency in data entry
• Excellent email correspondence skills
• Strong interpersonal skills
• Proficiency in Microsoft Excel, Outlook, and Word
• Experience with organizing files
• Experience with scheduling appointments
• Experience with receptionist duties
• Experience as a legal assistant

How to Apply:

• Entry-level position, no previous experience required
• Proficiency in answering multi-line phone systems
• Strong customer service skills
• Experience in data entry is favorable
• Ability to manage email correspondence effectively
• Excellent interpersonal skills
• Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word
• Experience in organizing files and documents
• Ability to schedule appointments efficiently
• Familiarity with standard receptionist duties
• Experience as a legal assistant is a plus, but not required

How to Apply:

Please submit your resume ONLY to Vice President Quidana Dove at Quidana.DoveRobertHalf.