Meeting Planner

The successful candidate will be responsible for a variety of tasks, including logistical support, communication, and event coordination.

Responsibilities:

• Coordinate all aspects of conferences, meetings, and events, including pre-planning, onsite execution, and post-event wrap-up.
• Manage a master calendar and project timelines related to all meetings.
• Assist with departmental critical deadlines and deliverables schedule.
• Maintain confidentiality with sensitive information.
• Handle AMEX log and receipts using the Concur Expense System.
• Disseminate meeting/conference notifications and prepare meeting announcements.
• Monitor the Meeting Planning Inbox and respond to inquiries.
• Coordinate housing, audio-visual, food & beverage, and transportation requirements for assigned meetings.
• Provide on-site staff support for assigned meetings.
• Meeting Planning experience
• Proficiency in ADP - Financial Services
• Familiarity with Cisco Webex Meetings for organizing virtual meetings
• Prior experience with Concur and Concur Expense for financial management
• Understanding and experience with CRM systems
• Proficiency in Kronos Timekeeping System and About Time for efficient time management
• Excellent calendar management skills, including the coordination of complex executive meetings
• Strong communication skills, both written and verbal
• Experience with managing conference calls and correspondence
• Demonstrated ability in event planning and special event planning
• High level of discretion and confidentiality
• Ability to multitask and prioritize work as needed
• Strong problem-solving skills and attention to detail
• Excellent organizational skills.