Sr. Executive Assistant - Chesterfield - ref. a72701115

Send your resume directly to Roseann Mabry at Robert Half. Look me up on Linked In!

Responsibilities:

• Efficiently manage executive calendars, ensuring smooth scheduling and rescheduling of meetings as needed
• Coordinate travel arrangements for executives, including international destinations, and manage car rentals and direct billing with companies
• Facilitate virtual meetings and conference calls, ensuring seamless communication within the team
• Maintain accurate records, including certificates of insurance and auto insurance
• Handle the creation of meeting agendas and travel itineraries to ensure well-organized and efficient trips
• Manage customer credit applications, processing them accurately and promptly
• Keep precise customer credit records, updating them as necessary
• Utilize software tools such as ADP - Financial Services, Concur, and CRM for various tasks
• Assist in the preparation of annual reports and business reporting, ensuring timely completion and accuracy.
• Minimum of 7 years experience supporting Executives administratively
• Proficiency in using ADP
• Extensive experience with Concur software
• Demonstrable skills in CRM usage and management
• Proven ability in managing calendars for senior executives
• Strong communication skills, both written and verbal
• Experience in coordinating and facilitating conference calls
• Ability to manage correspondence with various stakeholders
• Experience in coordinating travel arrangements for senior executives
• Proven record in preparing reports
• Experience in completing expense reports accurately and within deadlines
• Experience in preparing annual meetings and annual reports
• Experience in working with and supporting C-Suite level executives
• Ability to facilitate virtual meetings effectively
• Proven skills in taking and disseminating meeting notes
• Experience in managing fleet vehicles for the organization.