Executive Assistant

We are offering a contract to permanent employment opportunity for an Executive Assistant located in Norfolk, Virginia. This role involves a range of administrative tasks essential to managing executive-level responsibilities within the organization.

• Manage executive calendars, including the scheduling and coordination of meetings and appointments
• Take on the responsibility of office logistics for smooth operations
• Attend executive meetings, taking detailed notes for future reference
• Organize travel arrangements for executives ensuring timely and efficient travel plans
• Manage all forms of correspondence including emails, letters, packages, and phone calls
• Prepare reports, memos, and other documents to support executive functions
• Assist in preparing for meetings and presentations, which may include researching topics, compiling data, and creating presentations
• Maintain office supply inventory and order new supplies as needed
• Ensure confidentiality of sensitive and confidential information is maintained at all times
• Assist in planning company events and meetings to ensure they run smoothly
• Undertake special projects as directed by executives, ensuring they are completed in a timely and efficient manner
• Proficient use of Microsoft Office, Teams, and Adobe for various tasks and projects.
• Minimum of 2 years of experience as an Executive Assistant or in a similar role within a Non-Profit sector
• Proficiency in using Customer Relationship Management (CRM) software
• Ability to manage calendars, including scheduling and coordinating meetings
• Strong communication skills to effectively interact with various stakeholders
• Experience in coordinating and managing conference calls
• Ability to handle correspondence with discretion and confidentiality
• Proficiency in using Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook
• Knowledge of Adobe Acrobat for document management
• Experience in planning and scheduling meetings across different time zones and with various participants.