Administrative Assistant II

Our 114,000 colleagues serve people in more than 160 countries.

This individual will interact with key internal and external stakeholders, so a high level of professionalism is required.

• Assists with meeting arrangements, calendar management, travel arrangements, expense reimbursement, invoice processing and other administrative tasks as required.
• Attend leadership meetings and take action notes.
• Leads, organizes, and manages all details related to event planning for corporate onsite and offsite meetings.
• Creates, edits and reviews, proofreads and manages complex documents, spreadsheets and presentations requiring aggregation of materials, inputs and comments from multiple stakeholders – demonstrated proficiency with MS Excel and PowerPoint is especially critical.
• Submits invoices payment processing.
• Sending monthly reviews and employee announcements for the Enterprise Accounts.
• Provides general office support which may include, but are not limited to; mail distribution, answering telephones, filing, catering, ordering supplies, etc.
• Prepares and updates reports, memoranda, and correspondence as required
• Applies a high attention to detail and creates a high degree of organization to ensure high quality work product and adherence to deadlines. Must be very detail oriented, organized, self-motivated to follow through on requests (without requiring follow-up), and perform professionally under pressure and with limited direction.
• Leads special projects as assigned.
• Performs other related duties and responsibilities, on occasion, as assigned.
• Timesheet/invoice submission for consulting services.

We’re excited about you if you have:

• High School diploma or equivalent.
• 3+ years of administrative experience.
• Highly- skilled in providing administrative support to leaders at the top level of an organization.
• Event management experience.
• Proficient in the use of the Microsoft Office Suite products i.e. Outlook, Word, Excel, Visio, PowerPoint, Project SharePoint.
• Proficient with managing and submitting Concur expense reports
• Proficient with scheduling and reserving travel (Domestic/International ) for the executives’ travel needs via Concur.
• Excellent interpersonal, written, and verbal communication skills.
• Demonstrated ability to handle difficult situations and/or communications tactfully and professionally.
• Ability to maintain confidential data
• Able to work with people at all levels of the organization.
• Ability to handle multiple priorities and operate with a sense of urgency as required.

• Bachelor’s degree

The base pay for this position is $27.05 – $54.05 per hour. In specific locations, the pay range may vary from the range posted.