Administrative Assistant

This position will provide an opportunity to work in a business casual environment and contribute to the smooth functioning of our operations.

• Handle inbound and outbound calls to assist customers and address inquiries
• Oversee the front desk, ensuring a professional and welcoming environment for visitors
• Coordinate and schedule appointments and meetings for the executive team
• Manage email correspondence effectively and professionally
• Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to create presentations and manage data
• Oversee the distribution of mail, receiving packages, and sending out mail as needed
• Manage office supplies, ensuring adequate stock and timely ordering of new supplies
• Assist in preparing and sending out seasonal communications, such as Christmas cards
• Maintain accurate records and files to ensure efficient information management
• Perform copying tasks as required, ensuring all materials are prepared and organized for meetings or presentations. • Proficiency in Microsoft Office Suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word
• Experience in handling both inbound and outbound calls
• Ability to manage email correspondence effectively and professionally
• Capability to schedule appointments accurately and efficiently
• Familiarity with mail distribution procedures within an office setting
• Experience or ability to learn how to order office supplies as needed
• Proficiency in answering inbound calls promptly and professionally
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Ability to work independently and as part of a team
• Problem-solving skills and ability to think critically
• Ability to multi-task and manage time effectively
• Professional demeanor and positive attitude
• High school diploma or equivalent educational level
• Previous experience in an administrative role is preferred but not mandatory
• Willingness to learn new skills and adapt to changing work environments.