Executive Assistant - Abbott Diabetes Care
Working at Abbott
At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:
- Career development with an international company where you can grow the career you dream of.
- Free medical coverage for employees* via the Health Investment Plan (HIP) PPO
- An excellent retirement savings plan with high employer contribution
- Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
- A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
- A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.
The Opportunity
Abbott Diabetes Care (ADC) is looking for an Executive Assistant to provide executive level administrative support to a Senior Vice President. This individual may also provide back up support to higher-level management as needed.
What You'll Work On- Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues.
- May include some support for tracking budget expenditures.
- Adheres to executive processes and guidelines.
- Creates board books as requested.
- Coordinates and maintains departmental files,as assigned, in compliance with corporate and government regulations.
- Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery.
- Uses advanced software skills to perform work assigned.
- Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
- Coordinates new employee office set-ups and onboarding.
- Directly oversee a small team, providing leadership, performance feedback, and professional development opportunities
- May train/coordinate work for new administrative assistants.
- Follows executive onboarding procedures.
- Interacts with high-level executives every day.
- Advanced knowledge and understanding of business processes and requirements.
- Consistently handles confidential or business-sensitive information.
- Data is typically organizational or multi-dimensional.
- Maintains and manages executive calendar.
- Manages domestic and international travel plans using executive guidelines.
- Proactively identifies and resolves scheduling conflicts.
- Primary point of contact for manager’s schedule.
- High School Diploma or GED
- Minimum of 7 years previous admin experience or equivalent.
- Associates Degree in Secretarial Sciences
- Ability to operate independently and work on own initiative.
- Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook. Proficient in all applications.
- Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan. Free coverage applies in the next calendar year.
Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: www.abbottbenefits.com
Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.
Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal
The base pay for this position is $38.50 – $77.00 per hour. In specific locations, the pay range may vary from the range posted.