Project Assistant

This role provides a short term contract employment opportunity where you will be integral to the smooth running of our operations.

Responsibilities include:

• Assisting in the setup and tear down of events, ensuring a seamless experience for attendees.
• Engaging in outreach to prospects via phone call, providing excellent customer service at all times.
• Ensuring all event leads are followed up on and closed out in a timely manner.
• Managing and organizing marketing materials, including distribution and storage.
• Performing data entry tasks, maintaining accuracy and efficiency.
• Assisting in checking guests into events and ensuring sign-up sheets are turned in for compliance.
• Providing support to elderly attendees, aiding in seating arrangements and distribution of incentives.
• Collaborating with team members to understand their schedules and reporting to the local office as required.
• Utilizing Microsoft Office Suite for data entry and organizational tasks.
• Balancing multiple tasks and managing timelines effectively. • Demonstrated proficiency in Microsoft Office Suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word
• Proven ability in data entry tasks with high attention to detail
• Excellent customer service skills, with a focus on providing a positive experience for all stakeholders
• Experience in managing timelines to ensure project deadlines are met
• Strong organizational skills, particularly in organizing files both physically and digitally
• Ability to perform scanning tasks, ensuring documents are correctly digitized and stored
• Knowledge of shipping functions, including preparing, packaging, and sending items
• Strong team player who can also work independently when required
• Excellent written and verbal communication skills in English
• Ability to prioritize tasks and handle multiple projects simultaneously
• Ability to maintain professionalism and confidentiality at all times.