Administrative Assistant
Administrative Assistant, Operations/Admin Department
About Asian Americans Advancing Justice-Atlanta
Asian Americans Advancing Justice-Atlanta is the first nonprofit legal advocacy organization dedicated to protecting the civil rights of Asian American, Native Hawaiian, Pacific Islander (AANHPI) and Arab, Middle Eastern, Muslim, and South Asian (AMEMSA) communities in Georgia and the Southeast.We envision a social movement in which communities of color are fully empowered, active in civic life, and working together to promote equity, fair treatment, and self determination for all.
Founded in 2010 as the Asian American Legal Advocacy Center (AALAC), our organization became part of the Asian Americans Advancing Justice affiliation in 2014. Since then, we have re-organized our work into four major focus areas: Policy Advocacy, Organizing & Civic Engagement, Impact Litigation, and Legal Services.
About The Department
Advancing Justice - Atlanta Operations/Admin Department supports the organization with a primary focus on planning, organizing and directing the daily routine operations of the organization. The team consists of Executive Leadership, Finance, and Operations which together manage and optimize the inner workings of the organization so that it runs as efficiently as possible.
The Advancing Justice-Atlanta Programs Departments include Policy Advocacy, Civic Engagement & Organizing, Impact Litigation, and Legal Services. Please see our website to learn more.
Position Summary:
The Administrative Assistant would provide a wide variety of critical operational and administrative functions at Advancing Justice-Atlanta. The Administrative Assistant would report directly to the Deputy Director to assist with project coordination, document management, meeting preparation, subsequent follow up, and communication on behalf of the Deputy Director.The Administrative Assistant will also support coordinating travel, purchasing materials or supplies for the Programs Departments, and ensuring that vendor invoices and supporting documents are processed and maintained accurately and timely.
This role requires strong organizational skills, high attention to detail, and the ability to prioritize and adapt to a fast-paced, mission-driven environment.
How You’ll Contribute to Our Impact:
- Support the Deputy Director by:
- Providing daily administrative support to the Deputy Director, including managing an active calendar of appointments and prioritizing the most sensitive matters.
- Organizing, scheduling, and coordinating logistics for meetings both internally and externally, including creating or collecting agendas for meetings, compiling notes, and sending follow-ups to the relevant parties.
- Gathering information and preparing talking points, slide decks, or other presentation materials, and preparing or proofreading materials upon request.
- Arranging travel itineraries for the Deputy Director.
- Maintaining and ensuring the filing of documents follow internal policies and procedures.
- Under direction of the Deputy Director, support Advancing Justice-Atlanta Programs Departments, by:
- Purchasing, tracking, and receiving materials for the Programs Departments.
- Booking flights, accommodations, and transportation.
- Ensuring receipts and purchasing documents are maintained per organizational protocols.
- Maintaining various records, documents, and electronic filing systems, as needed.
- Assisting in-person with various office duties and maintaining common spaces.
- Execute other duties as assigned by the Deputy Director.
What You’ll Bring to the Team:
- Excellent interpersonal and communication skills and a high degree of responsiveness
- Ability to maintain confidentiality and exercise discretion
- Excellent organizational skills and high attention to detail
- At least 2 years of relevant experience or equivalent
- Demonstration of being self-motivating and ambitious
- Strong computer and other clerical skills
- Strong proficiency with digital communication and scheduling platforms, including Google Workspace, Zoom, Slack, and Calendly
- A sincere desire to advocate for the rights of immigrants, refugees, and people of color and a commitment to Asian Americans Advancing Justice-Atlanta’s mission
- Ability to work in a fast-paced and dynamic environment
- Ability to work independently and proactively in a small team
- Willingness to learn and be flexible
Why You’re Excited About Us:
- Impact: We are building the power for good in the South, and your contributions will matter
- Growth: We are invested in growing your leadership within the organization and beyond
- Our Team: We are a group of talented, passionate, and dedicated people who love our community and care about cultivating meaning, authenticity, and joy in our work.
- Flexibility: We follow a hybrid work model. We encourage and support work-life balance because you’re able to do your best work when you’re living a full life.
- Benefits: We offer an attractive variety of healthcare plans, several come with a $0 employee premium, matching 100% of 401(k) contributions up to 4% of salary, paid time off and a generous holiday calendar, covering DACA/TPS renewal fees, and professional development opportunities.
- Salary: Salary range for this position is $50,000-$60,000/year, commensurate with experience, and is based on principles of internal equity.
Supervisory Responsibilities:
None.
Physical Requirements:
The candidate must be local to the Metro-Atlanta area, with access to reliable transportation. The position permits working from home, with supervisor approval, but requires travel as necessary to the Advancing Justice-Atlanta office and to other local meetings and events.
To Apply:
Submit a resume and cover letter to the Human Resources Manager through the job link. Applications will be accepted and considered on a rolling basis until the position is filled. Applicants must be authorized to work in the United States.
Asian Americans Advancing Justice-Atlanta is an equal opportunity/affirmative action employer. All qualified persons are encouraged to apply, regardless of race, color, creed, ethnicity, national origin, ancestry, age, height, weight, sex, gender identity, sexual orientation, disability, HIV status, marital or domestic partner status, or religious affiliation.For any accommodations requests in the application process, please contact hr@advancingjustice-atlanta.org.