Administrative Assistant

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Responsibilities:

• Serve as the primary point of contact for customers, employees, partners, and vendors, offering excellent customer service and support.
• Process and manage incoming and outgoing mail, ensuring all correspondence is directed appropriately and efficiently.
• Handle daily administrative tasks such as answering phone calls, directing calls, and maintaining a secure front entry.
• Operate the copy center equipment, completing requests and ensuring all tasks reflect the professional image of the organization.
• Assist in maintaining accurate customer credit records and processing customer credit applications.
• Prepare departmental reports as needed and assist in special projects upon request.
• Coordinate meeting room needs and corporate van usage, ensuring all logistics are handled smoothly.
• Assist with building needs, organizing supplies, and collaborating with other departments as necessary.
• Conduct daily walkthroughs of facilities, providing reports on the work of the janitorial staff.
• Manage tasks and projects as assigned by the Business Logistics Administrator and Facilities Administrator.
• Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint.
• Prior experience in answering inbound and outbound calls.
• Strong customer service skills.
• Proven data entry capabilities.
• Ability to manage email correspondence effectively.
• Experience in scheduling appointments and managing calendars.
• Excellent communication and interpersonal skills.
• High level of organization and attention to detail.
• Ability to multitask and work in a fast-paced environment.
• Strong problem-solving abilities.
• Ability to work independently and as part of a team.