Executive Administrative Assistant

Opening for an Executive Administrative Assistant

Benefits: percentage of medical paid, vacation, holidays, 401k and other; Free parking

This is an exciting opportunity for an Executive Administrative Assistant to join a recognized global distributor. This stable company offers long term careers, potential advancement, benefits and other perks. This role provides Administrative Assistance support to 3 Executives.

Candidate that demonstrate a self-starter attitude, ambition and pro-active approach to business initiatives have an opportunity for promotion into various areas and/or ongoing ability to cultivate skills.

Executive Administrative Assistant Responsibilities:

• Managing day-to-day office operations supplies, repairs etc.
• Coordinating and scheduling meetings and other appointments
• Handling travel arrangements, hotel bookings
• Assisting with key client visitor arrangements
• Organizing office events, lunches, and annual parties
• Managing vendors, suppliers and any experience with letters of credit is a plus
• Overseeing payments for office and additional properties; ensuring licenses are up to date
• Any experience with clerical bookkeeping for A/P and invoking payments is a plus
• Providing clerical assistance in Human Resources to the controller
• Showing flexibility and readiness to step in for special needs and project management as they arise
• Ability to travel to Puerto Rico for special and re-occurring projects is a plus, but not required and can be discussed
• Candidates within a close vicinity preferred, to location which is behind Brickell area near Downtown area
• Proven experience in an administrative assistant role, preferably at the executive level
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent verbal and written communication skills in English
• An array of versatile skills including, Administration, Operations, clerical Bookeeping, HR assisatance and Project Management
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Bachelors or Associates Degree preferred in any related field