Administrative Assistant/Receptionist

1-2 years of office experience is preferred. Recent College Grads are encouraged to apply.

Duties & Responsibilities:

• Greeting Clients and Visitors
• Operating multi line phone system including transferring calls and forwarding voicemails
• Scheduling and confirming appointments
• Maintain firm conference room schedule and calendar
• Assist attorneys and staff with office administrative tasks which may include court filings, internal file maintenance, calendaring due dates and other matter related tasks as assigned
• Scanning and distributing incoming mail and deliveries daily
• Mailing documents via USPS, USPS Certified, UPS, and FedEx
• Assist with overflow projects including typing, formatting, researching, scheduling and coordinating meetings
• Keeping reception area clean, organized and presentable for guests
• Assist with maintaining office supply inventory and replenishing office supplies with office managers approval
• Other projects and tasks as assigned
• Assist as backup for file clerk
• Assist with additional administrative tasks and projects as assigned by the office manager.
• Collaborate in the planning and execution of office social events with office manager.
• Crosstrain on firm technology systems (document management, calendaring, others as needed)

• Proficient with Microsoft Office Suite (Word, Excel and Outlook)
• Proficient with Adobe PDF
• Excellent interpersonal and customer service skills
• Ability to operate and troubleshoot standard office equipment such as telephone, computer, photocopier/printer/scanner (multi-function machines) and postage machine
• Ability to work in fast-paced environment
• Excellent organizational skills and strong attention to detail

Education & Experience:

High school diploma or equivalent.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

• The Office Receptionist is required to be in-office five days per week.

Compensation: $40,000-47,000 per year

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Work From Home
• Free Food & Snacks
• Wellness Resources