Office Manager - Lake Forest - ref. o3603619

This is a contract to hire employment opportunity and does not require relocation as the office is based in Lake Forest, California.

Responsibilities:

• Oversee and manage day-to-day operations to ensure smooth functioning of the office
• Monitor staff performance and ensure that key metrics and goals are being met
• Support the team with administrative tasks and ensure compliance with company policies
• Assist in training and onboarding new employees, providing guidance where necessary
• Maintain a professional office environment, ensuring all tasks are completed efficiently
• Communicate regularly with leadership to update them on office activities and employee performance
• Handle scheduling, meetings, and office communications
• Manage office supplies and administrative resources to ensure all needs are met
• Utilize accounting software systems, CRM, and Dentrix Dental Software for efficient office management
• Use AMS360 for managing insurance agency operations and brokerage.
• Proficiency in using Accounting Software Systems
• Familiarity with ADP - Financial Services
• Experience with Concur software
• Proficiency in using Customer Relationship Management (CRM) systems
• Knowledge of Dentrix Dental Software
• Experience with About Time software
• Understanding of Accounting Functions
• Proficiency in managing Accounts Payable (AP) and Accounts Receivable (AR)
• Experience in answering inbound calls
• Knowledge of AMS360 software
• Experience in an Insurance Agency or Insurance Brokerage environment