Jr. Legal Secretary

We are offering an exciting opportunity for a Jr. Legal Secretary in the legal industry. Located in Boston, Massachusetts, this role encompasses providing secretarial and administrative assistance to attorneys, preparing complex legal documents, and maintaining effective client relations in a team-oriented environment.

• Draft and process correspondence and memoranda with Microsoft Office, ensuring appropriate formatting, spelling, and grammar.
• Prepare complex legal documents and revisions as per client requirements.
• Carry out e-filing of documents as necessary.
• Manage mail and fax communications, including preparation and processing of outgoing mail and faxes, and coordinating specialized mail or courier services as needed.
• Maintain and update attorneys' calendars with meetings, appointments, due dates, and client-related activities.
• Maintain paper and electronic files in compliance with internal policies, perform routine filing, and retrieve files as needed.
• Offer general administrative support including new matter document processing, phone call screening, message taking, client and visitor direction, and travel arrangement coordination.
• Communicate effectively and professionally with clients and other firm members, anticipating the business needs of assigned attorneys.
• Schedule meetings, arrange conference rooms, and coordinate meal provisions.
• Maintain chronological and administrative files for assigned attorneys.
• Proficiency in Insurance Defense is required
• The candidate should have a solid understanding of billing functions, including preparing invoices, tracking payments, and managing expenses.
• Calendar management skills are important for scheduling meetings, deadlines, court dates, and other important events.
• Strong client relations skills are essential for maintaining positive relationships with our clients and providing excellent customer service.
• The candidate should have experience in litigation, including preparing legal documents, conducting research, and supporting attorneys during trials.
• Knowledge of insurance defense is necessary, as the candidate may need to assist with cases in this area.
• The ability to book travel arrangements is required, as the candidate will need to coordinate travel for attorneys and other staff.
• Experience with e-Filing is essential, as the candidate will need to file court documents electronically.Insurance De