Legal Office Manager

This is a contract employment opportunity.

Responsibilities:

• Manage the reception desk, greet clients, vendors, and guests, and handle the main telephone line and call transfers.
• Oversee the order, stocking, and organization of office and copy room supplies.
• Manage the setup and maintenance of conference rooms, including ensuring cleanliness and functioning of technology systems.
• Ensure cleanliness and stocking of kitchen and bathroom areas.
• Coordinate with vendors to address any operational issues within the office building.
• Leverage firm software systems to manage job duties.
• Assist in the organization of mock trials and other legal proceedings.
• Prepare offices for new hires and provide essential information on office operations.
• Assist attorneys with Continuing Legal Education (CLE) course registration.
• Manage travel accommodations for hearings, events, and trials.
• Plan firm functions, including holiday parties, lunches, birthdays, and client dinners.
• Handle the firm's mail, scan bills, and checks for CFO review.
• Perform phone intakes for potential clients and manage firm subscriptions.
• Manage conference room calendar and schedule.
• Compile data and prepare reports and materials for the firm.
• Establish and maintain organization systems to support the functioning of the firm.
• Conduct daily office checks to ensure cleanliness and organization.
• Research and recommend systems to improve the firm's efficiency and implement approved systems.
• Manage building projects and handle vendor relations.
• Other duties as assigned.
• Minimum of 3 years of experience in a similar role as a Legal Office Manager
• Proficient in handling legal issues and providing necessary support
• Competency in receptionist duties, including handling phone lines and greeting visitors
• Experience in client intake and conducting intake interviews
• Ability to order and manage office supplies
• Demonstrated skills in event coordination, logistics, and management
• Proven experience in conducting new permanent orientations and mentoring new permanent staff
• Proficient in managing email correspondence and other forms of communication
• Strong organizational skills with the ability to multitask and prioritize work effectively
• High degree of professionalism and ability to handle confidential information
• Excellent interpersonal and communication skills, both verbal and written.