Legal Assistant - Litigation

The ideal candidate will be adept at handling confidential information with discretion and professionalism. Hybrid schedule.

Responsibilities:

• Administrative Support:
• Manage complex attorney calendars using Microsoft Outlook, including scheduling meetings, coordinating travel arrangements, and resolving scheduling conflicts.
• Prepare and process legal documents, correspondence, and reports, ensuring accuracy and adherence to firm standards.
• Handle incoming and outgoing mail, including scanning and electronic filing.
• Maintain and organize physical and electronic files, ensuring efficient retrieval and storage of information.
• Manage client fee agreements, intake sheets, and conflict check database.
• Input and update client information in the firm's CRM database.
• Monitor client fee agreements to secure necessary signatures and distribute copies to relevant parties.
• Prepare and submit expense reports using the Chrome River system.
• Assist with office management tasks, such as ordering food and coordinating facilities requests.
• Billing and Timekeeping:
• Accurately record attorney time entries and prepare monthly billing statements.
• Review and revise billing statements for accuracy and completeness.
• Coordinate with the billing manager to ensure timely and accurate billing processes.
• Client Communication:
• Communicate professionally and effectively with clients, attorneys, and staff, both verbally and in writing.
• Provide timely updates and information to clients regarding their cases.
• Special Projects:
• Assist attorneys with special projects as needed, including research, document review, and trial preparation.

Qualifications:

• Education:
• Recent college graduates and current law school students are encouraged to apply.
• Preferred: Associate's degree or equivalent work experience. Paralegal certificate preferred.
• Experience:
• 5+ years of experience
• 2-5 years of administrative/office experience preferred.