Purchasing Coordinator | McCormick Place

Oak View Group:

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary:

Under direction of the Purchasing Manager, the Purchasing Coordinator monitors, controls, and audits all purchasing related processes at the McCormick Place Convention Center/Wintrust Arena. This role performs a full range of professional accounting duties involved in fiscal management, record keeping, reporting and financial analysis of the facility.

This role will pays an hourly wage of $26 to $30.

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

This position will remain open until Dec 31, 2024.

Responsibilities:

• Reviews requisitions for completeness and accuracy; follows up on any discrepancies with the initiating user department.
• Processes requisitions into purchase orders and any resulting change orders.
• Corresponds with vendors regarding pricing, product and/or service availability and delivery.
• Maintains cooperative working relations with vendors to stay current with trends and technologies, products and services.
• Identifies and recommends opportunities to reduce costs through the procurement of goods and services.
• Assists Purchasing & Supplier Diversity Manager in analytical review, recordkeeping and managing of all vendor contracts.
• Interacts with staff or their designees to assess departmental requirements, establishes projects as requested and tracks the progress of projects.
• Serves as liaison to vendors and user departments, providing guidance relating to purchasing procedures and issues associated with contracts and/or bids.
• Assists the Purchasing & Supplier Diversity Manager in preparing and managing high quality, consistent and accurate procurement documents.
• Coordinates with user departments to prepare and issue accurate, consistent Request for Quote documents.
• Analyzes and compiles quote and bid results and completes the administrative processes to prepare recommendations to user departments.
• Performs clerical and technical support to the Purchasing & Supplier Diversity Department throughout each project procurement process.
• Plans for future procurement opportunities based on user needs and reviews and maintains the Master Contract List.
• Conducts research to expand outreach to vendors, including Minority and Women Owned Business Enterprises regarding upcoming and current procurement opportunities.
• Assists Purchasing & Supplier Diversity Manager in compliance monitoring and business diversity activities and reviewing/preparing reports of MBE/WBE utilization related to procurement and service contracts on a monthly basis.
• Monitors the insurance tracking system to ensure that all contractors maintain their current obligatory insurance coverage.
• Maintains an electronic document filing system that archives documents and allows for easy department access and retrieval of documents and information. Acts as trainer/facilitator to other internal customers regarding diverse business development.
• Performs other job-related duties as assigned.

Qualifications:

• A High School Diploma or equivalent and two (2) years of college preferred with major coursework in accounting, finance, business administration or a closely related field.
• 2-5 years of professional experience.
• Prior experience in Hospitality and purchasing department a plus.
• Must be able to prioritize schedules, work independently and follow instructions.
• Good written and oral communication skills.
• Must be accurate and efficient with ability to meet deadlines.
• Capable of working with all levels of management
• Proficiency in Microsoft Office, Word, Excel, and Outlook required.
• Knowledge of ERP and AP Processes

Strengthened by our Differences. United to Make a Difference:

Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer:

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.