Receptionist
A company in North Houston is seeking a Director of First Impressions/Receptionist for a long term, possible contract to hire opportunity. This will be an in-office role working Monday-Friday from 8AM-5PM. If you are interested and qualified, please apply today!
Responsibilities and Essential Requirements: Professionally welcomes visitors and provides assistance and direction accordingly
o Prepares the front desk and signage for scheduled guests and esteemed customerso Follows appropriate visitor front desk procedures including electronic sign in / sign out
o Assertively intercepts solicitors as necessary
o Properly assists in security of facilities including entry onto campus
o Regularly ensures that the front desk and general areas are neat and orderly
Professionally and responsibly manages all incoming calls and directs appropriately while providing exceptional customer service
o Assertively screens calls as required and determines validity of callo Urgently retrieves daily messages from answering service and forwards appropriately.
o Proactively manages after hours’ answering service including advance notice of company holidays, closures and provides direction for callers
Effectively and efficiently supports the Human Resources Departmento Prepares for and welcomes interviewees and ensures they have completed all required paperwork before interview
o Assists in maintaining the application management software by data entering applicants and sending out correspondence.
o Proactively assists in preparing for new hires including composing new hire announcement, setting up desk and other various tasks
o Capably keeps inventory of new hire supplies
o Regularly updates BrightSign presentation for employee communications
o Proactively executes employee text message communications as required or necessary
o Regularly sends out company announcements including monthly birthdays, upcoming holidays etc.
o Willingly coordinates blood drives, fundraisers and other events as necessary
o Proactively assists the HR Department with various administrative tasks
Required Skills and Abilities:
Demonstrates a high level of professionalism in all interactions at the front deskExhibits a high degree of confidentiality and keeps all HR related matters confidential
Demonstrates the ability to solve problems or issues that arise in an urgent manner
Able to verbally express thoughts effectively using professional business etiquette
ALWAYS remains open and receptive to feedback and positively applies feedback to improve performance
MUST demonstrate a high level of integrity and ethics
Demonstrates a high sense of urgency
Reliable and Dependable
Meticulous in following instructions and staying focused
Demonstrates a willingness to learn without getting defensive
Excellent written communications skills
Excellent organizational skills. Must be highly self-structured.
Displays a proactive attitude towards anticipating the next steps.
Keen eye for detail.
Able to work independently with little supervision
Consistently Safety conscious
Able to function and operate within a team environment
Customer service focused while possessing superb customer service skills
Ability to analyze and decipher technical content quickly.
Able to multi-task and work in a flexible and ever changing environment
Exhibits sound and accurate judgment Answering Multi-Line Phone System, Customer Service, Data Entry, Email Correspondence, Interpersonal Skills, Microsoft Excel, Microsoft Outlook, Microsoft Word, Organizing Files, Schedule Appointments