Administrative Assistant

Robert Half has an opening with an investment firm located in Miami Beach that is in need of an Administrative Assistant. This position requires candidates to have at least three years of experience as an Administrative Assistant. Candidates who feel comfortable working in a fast-paced environment would thrive in this type of role.

Key Responsibilities:

• Manage conference room scheduling and setup to ensure smooth operations.
• Prepare materials for meetings and assist with overall meeting logistics.
• Perform general office duties, including data entry, filing, scanning, faxing documentation, and arranging catering for events.
• Coordinate travel arrangements, including flights, car rentals, and hotel accommodations.
• Draft and edit various communications, including memos, emails, invoices, reports, and instructional documents.
• Prepare both confidential and non-confidential correspondence with a meticulous attention to detail.

Qualifications:

• Experience: Minimum of 2 years in a similar administrative role.
• Skills: Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Typing & Data Entry: Excellent typing speed and accuracy.
• Detail-Oriented: Strong attention to detail and ability to manage multiple tasks.
• Bilingual: Proficiency in Spanish is required.