Receptionist

Key Responsibilities:

• Greet visitors and direct them to the appropriate department or person
• Answer and direct phone calls in a polite and professional manner
• Manage the front desk area, ensuring it is organized and welcoming
• Schedule appointments and meetings, and maintain calendar for office staff
• Handle incoming and outgoing mail and packages
• Assist with administrative tasks such as filing, data entry, and document management
• Maintain office supplies and order replacements as needed
• Provide support to staff and management as needed
• Ensure the office environment is clean, organized, and ready for business
• Handle confidential information with discretion

Qualifications:

• High school diploma or equivalent (Associate’s degree or additional certification preferred)
• Proven experience as a receptionist or in a customer-facing administrative role
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Proficiency with office equipment (e.g., phone systems, fax machines, photocopiers)
• Familiarity with Microsoft Office Suite (Word, Excel, Outlook)
• Friendly and professional demeanor with a positive attitude
• Ability to handle multiple tasks and remain calm under pressure