Administrative Assistant

Overview:

As part of our team of industry leaders, our employees can impact some of the most exciting and interesting projects in the field.

Responsibilities:

• Answer phones and take messages or field/answer all routine and non-routine questions; work in cooperation with other administrative personnel to cover phones
• Screen calls appropriately, routing to correct channels and providing helpful information to callers while maintaining appropriate level of confidentiality per company policy
• Serve as the face of the company by greeting persons entering establishment, determining nature and purpose of visit, and directing or escorting them to the appropriate employee
• Assist HR in the processing of new hires, including onboarding activities such as preparing the workspace, providing the new hire with onboarding materials, and collecting appropriate I-9 documentation
• Schedule and organize activities such as meetings, travel, conferences and department activities for all members of the department
• Prepare spaces for meetings and ensure there are no conflicts in the scheduling of their use; may organize meals for meeting attendants
• Organize local office events, facilitate corporate events, and champion employee engagement and participation
• Receive incoming mail and route to appropriate person; prepare regular or overnight mailings for office staff; coordinate and schedule courier services
• Copy, collate and bind reports and proposals; may prepare written reports and documents
• Order office supplies for the office and ensure supply closets are stocked and organized
• Log and coordinate the use of corporate vehicles
• Manage office support equipment; coordinate need for repairs or adjustments of such equipment
• Ensure timely completion of time sheets and expense reports
• Take ownership of personal career development by seeking and providing feedback, seizing opportunities to develop new skills, and setting and pursuing personal goals

Qualifications:

• High school diploma or general education degree (GED) required
• 1 year of customer service experience and/or receptionist experience