Receptionist - Robert Half

We are offering a short term contract employment opportunity for a Receptionist to join our team in Cambridge, Massachusetts. This role is primarily onsite and involves a variety of tasks related to managing the front desk and assisting with administrative duties within the industry.

Responsibilities:

• Handle the reception area, including signing for and distributing packages, and notifying employees of their arrivals.
• Organize and manage the event calendar, ensuring cleaning schedules are coordinated for event setups.
• Assist in creating work orders as required.
• Serve as the primary contact for guest check-ins during events, ensuring smooth operations and guest satisfaction.
• Manage email communications related to events and other office activities.
• Issue visitor badges and parking passes as necessary, ensuring accurate record-keeping.
• Utilize various software tools such as Email, Outlook, MS Teams, and Excel for day-to-day operations.
• Prioritize excellent customer service while answering multi-line phone system and scheduling appointments.
• Maintain organized files and data entry tasks.
• Leverage interpersonal skills to create a welcoming and professional environment for all visitors and employees. • Proficient in answering multi-line phone system
• Demonstrated customer service skills
• Proficient in data entry tasks
• Ability to handle email correspondence efficiently
• Strong interpersonal skills for interacting with clients and colleagues
• Proficiency in Microsoft Excel for data organization and analysis
• Experience with Microsoft Outlook for email management
• Proficient in Microsoft Word for document creation and editing
• Ability to organize files systematically for easy retrieval
• Experience in scheduling appointments effectively and efficiently