Part-time office Administrator/Executive Assistant

Job Type: Part-Time

Job Summary

Your contributions will be critical to ensuring smooth office functioning and helping executives focus on high-level priorities.

• Calendar Management: Assist in scheduling and organizing appointments, meetings, and travel arrangements for executives.
• Communication: Answer phone calls, emails, and other communications. Handle inquiries and direct them to appropriate team members.
• Document Preparation: Prepare reports, presentations, and correspondence as needed.
• File Management: Maintain office filing systems, both physical and digital, ensuring easy access and organization.
• Office Support: Handle office supplies, mail distribution, and coordinate with external vendors as necessary.
• Meeting Support: Assist in preparing materials for meetings, and take notes or minutes during meetings when needed.
• Project Assistance: Help with administrative tasks on ongoing projects, such as research, documentation, and tracking progress.
• Client Interaction: Professionally interact with clients and visitors, providing a welcoming and helpful experience.

• Proven experience in office administration, executive assistance, or related roles.
• Strong organizational and time management skills.
• Excellent communication skills, both written and verbal.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), google suite, and other relevant office software/tools.
• Ability to work independently and handle multiple tasks with minimal supervision.
• Detail-oriented and able to maintain confidentiality.
• Ability to adapt to a fast-paced environment and changing priorities.

• Experience with project management tools or customer relationship management (CRM) systems.
• Basic understanding of accounting, billing, or bookkeeping (if applicable).
• Knowledge of office equipment and troubleshooting.

• Part-time position (approximately [30] hours per week).
• M-W: 9a-5p PT
• Thurs-Fri: 3 flexible hours
• Pending needs

Compensation

• $25-30/hour