Accounts Payable Support Specialist

Overview:

Overview:

Provide support for accounts payable through specialized research and investigation and written and verbal communications with both internal and external customers for multiple Snap-on locations.

Responsibilities:

Responsibilites:

• Responsible for vendor banking setup and maintenance following Snap-on fraud prevention procedures to ensure accuracy. Validate changes by phone with the vendor.
• Document and maintain W-8 and W-9 forms in line with IRS requirements and form expiration dates.
• Run AP pay cycles including printing checks and submitting ACH payment files to banks.
• Upload Supply Chain Finance invoices on a bi-weekly basis directly to the bank website. Log non-USD invoices and due dates to submit to Treasury for currency purchases.
• Administer virtual card program working closely with the bank and suppliers. Manage payment files and work with the finance team and suppliers to resolve reconciliation issues in a timely manner.
• Review vendor payment terms for variances between vendor invoices and primary ERP system by analyzing historical invoices. Work closely with procurement teams and internal business units to ensure payment terms are aligned with corporate guidelines.
• Investigate vendor requests for re-payment of discounts by analyzing when product & invoices were received to make recommendation about valid amounts requiring re-payment.
• Assist with the invoice capture process.
• Review, investigate and resolve vendor debit balances
• Provide back-up support during peak times and vacations for entry of direct ship and general receipts in LN
• Other duties/special projects as assigned

Qualifications:

Qualifications:

• Accounts payable experience preferred. Banking experience a plus.
• Associates degree in business, accounting or finance preferred
• Well organized and detail oriented. Able to be flexible in daily activities, change priorities & coordinate multiple tasks
• Strong troubleshooting, analytical and problem-solving skills. Knowledge of continuous improvement concepts a plus
• Personal computer skills including experience in Outlook, Excel and Access. Knowledge of SSA LN (ERP) and Softco (AP Automation) systems a plus
• Ability to work in a fast paced, team-oriented environment
• Excellent oral, written and interpersonal communication skills
• Handles confidential information with due diligence and maturity
• Absolute ethics and morals