Administrative Assistant/Receptionist

Overview:

At Kimley-Horn of DC, one of the nation's premier planning and design consultants, our professionals are experts in many disciplines yet share one passion: making our clients successful. Kimley-Horn of DC prides itself on hiring high-achieving, dedicated, and reliable professionals.

We are seeking a part-time (approx. 20 hours/week) experienced Administrative Assistant to support our Washington, DC office. This is NOT a remote position. The chosen candidate must be able to project a professional company image through in-person and phone interaction and will have direct responsibility to support technical staff in multiple groups.

Responsibilities:

This position has varied responsibilities including general clerical, receptionist and project-based work including, but not limited to:

• Receptionist duties (answering phones, sorting and preparing mail/packages) as needed
• Perform general clerical duties including but not limited to: photocopying, report binding, mailing, shipping, filing, travel coordination, preparing expense reports, ordering supplies and upkeep of production room and equipment
• Support project managers and team members as needed
• Create and modify documents using Microsoft Office and Adobe Professional
• Maintain hard copy and electronic filing systems
• Assist with project submittals and agency/client deliveries
• Assist project managers with invoices for Accounts Payable
• Assist project managers with scheduling meetings and preparing agendas, documenting meeting minutes, and project summaries
• Assist project managers with contract processes and to request insurance certificates
• Successfully work with internal and external clients
• Proactively develop improved processes
• Other duties as assigned

Qualifications:

• High School Diploma or equivalent
• Minimum of 4 years of relevant administrative experience
• Strong proficiency with latest version of Microsoft Office product suite including Word, Excel, PowerPoint and Outlook
• Strong verbal and written communication skills including a professional demeanor/phone voice
• Able to balance and manage multiple tasks and priorities
• Able to work independently with minimal supervision
• Regular and reliable attendance
• Ability to have a flexible schedule and willing to adjust hours to meet client and business needs when needed
• Able to stand for extended periods and bend/stoop occasionally, lift or maneuver boxes with or without accommodation
• Maintains a valid driver’s license and reliable transportation.

Salary Range: $26-$32/hour.