Administrative Assistant - Los Angeles

We are offering a permanent employment opportunity in the Wholesale Distribution industry based in Los Angeles, California. We are in search of an Administrative Assistant who will play a crucial role in supporting our procurement team with administrative and purchasing tasks.

• Assist in the procurement of interior furnishing packages to ensure smooth operations.
• Update and maintain vendor information in our database, ensuring accurate records.
• Support the team by handling vendor follow-ups and ordering samples when necessary.
• Compose and assemble project care and maintenance manuals for effective communication and reference.
• Carry out various administrative tasks as required to support the functioning of the office.
• Keep installation kits well-organized and ready for use.
• Utilize different software such as Microsoft Office Suite and Adobe InDesign to accomplish tasks.
• Handle sensitive information with utmost confidentiality and professionalism.
• Engage in activities related to purchasing and procurement, providing necessary support.
• Take on the role of a buyer, when required, ensuring the best value for purchases.
• Answer inbound calls and provide excellent customer service.
• Perform data entry tasks and manage email correspondence effectively.
• Schedule appointments and manage inbound and outbound calls.
• Work with multiple vendors, maintaining good relations and effective communication. • Minimum of 3 years of experience in an administrative role within the Wholesale Distribution industry
• Proficient in answering inbound calls and managing both inbound and outbound calls
• Strong customer service skills with a focus on delivering high-quality service
• Expertise in data entry and maintaining accurate records
• Ability to manage email correspondence effectively and professionally
• Proficient in Microsoft Office Suite including Excel, Outlook, PowerPoint, and Word
• Experience in scheduling appointments and coordinating schedules
• Knowledge of purchasing procurement processes and support purchasing
• Background in procurement and buyer roles
• Familiarity with architecture design is preferred
• Proficient in Adobe InDesign
• Experience in managing relationships with multiple vendors.