Accounts Payable Specialist

We are offering a permanent employment opportunity for an Accounts Payable Specialist within the logistics industry based in Hawthorne, California. The selected candidate will be entrusted with various accounting tasks related to processing and maintaining records and invoices for our freight carriers and vendors.

• Accurately process vendor invoices for payment and maintain up-to-date records of the same.
• Ensure all vendor insurances are up-to-date and liaise with the operations team to rectify any discrepancies in invoices.
• Prepare and manage weekly checks, recording all checks into our computerized software programs.
• Keep track of all vendor checks in a log book and prepare them for mailing.
• Maintain and manage inventory files and financial documents through an effective filing system, either electronically or non-electronically.
• Update weekly fuel surcharge for vendors and request bi-monthly statements from vendors for comparison with aging.
• Uphold a detail oriented demeanor while providing courteous customer service to visitors, clients, and vendors.
• Investigate and resolve vendor inquiries on a weekly basis for brokerage and transportation activities.
• Ensure accurate processing of weekly check runs and maintain vendor files such as W-9, certificate of liability, and contact information.
• Set up new vendors in the operational system for brokerage and transportation within a stipulated time frame.
• Cultivate positive and enduring relationships with clients and vendors, addressing their inquiries within a reasonable time frame.
• Perform any other duties as assigned. • Proficient in Account Coding, enabling accurate categorization and tracking of financial transactions.
• Familiarity with Accounting Software Systems, facilitating efficient and precise financial management.
• Experience with ADP - Financial Services, ensuring streamlined payroll and benefits administration.
• Proficiency in using Concur for travel and expense management.
• Knowledge of ERP - Enterprise Resource Planning systems, supporting integrated and scalable business processes.
• Ability to perform comprehensive Accounting Functions, maintaining accurate records and financial reports.
• Expertise in managing Accounts Payable (AP), ensuring timely and accurate payments.
• Understanding of Accrual Accounting principles, aiding in the preparation of financial statements and reports.
• Experience in Auditing, ensuring compliance with financial regulations and standards.
• Familiarity with Automated Clearing House (ACH) transactions, enabling efficient electronic money transfers.