Senior Administrative Assistant

We are offering a long term contract employment opportunity for a Senior Administrative Assistant in a public sector organization, based in California. This role is primarily centered around managing customer inquiries, maintaining records, and implementing special projects within the administrative department.

• Efficiently process customer credit applications and maintain accurate records
• Handle general email inquiries from the public with a detail-oriented and customer-friendly approach
• Prepare and coordinate documents for various purposes
• Screen incoming calls, visitors, and mail, and respond to complaints and requests for information
• Implement and monitor special projects, including outreach programs
• Prepare comprehensive reports, agreements, requests for proposals, and correspondence
• Use of specific software for various administrative tasks
• Manage calendar and schedule meetings, ensuring smooth operation of the department
• Use Microsoft Office Suites and other software for efficient documentation and correspondence. • Proficiency in Concur for managing expenses and invoices
• Advanced skills in Microsoft Excel for data analysis and reporting
• Comprehensive knowledge of Microsoft Office Suites for various administrative tasks
• Proficient in Microsoft Outlook for email and calendar management
• Experience in using Microsoft Word for creating and editing documents
• Familiarity with About Time for efficient time tracking and management
• Proven expertise in Calendar Management to organize and schedule appointments
• Excellent Correspondence skills to communicate effectively with various departments
• Experience in supporting C-Suite professionals, managing their schedules and requirements
• Strong Documentation skills to maintain and organize necessary administrative records