Executive Administrative Assistant

Reports To: CEO

There is a high level of varying tasks that will require significant amounts of coordination, attention to detail and learning new skills as needed.

• Calendar management for CEO (daily scheduling and meeting arrangements) for internal and external purposes.
• Scheduling Executive Meetings, Mid-Management Meetings, conference calls and web-based meetings. Attend and document minutes for all Executive Meetings and Mid-Management Meetings including timely distribution of pre- and post- meeting materials.
• Follow up on action items - including interaction with internal staff as well as external stakeholders.
• Identify critical level of communications to the executives and manages the flow of information to members of the executive leadership team.
• Take messages for executives involving confidential information
• Reading, researching, and routing correspondence; drafting letters and documents, collecting and analyzing information, initiating telecommunications, and providing interpretation of administrative policies and procedures. Organize key files as needed.
• Assist with planning, scheduling and administration of key activities, including travel, logistics, and agenda preparation.
• Maintain, track, and create reports for departmental resources.
• Coordinate, process and report travel related expenses, invoice processing, monitor credit card reimbursements. Handle any expense related issues.
• Coordinate flights, hotel, transportation, dining, prioritize and prepare CEO (and potentially other executives) for travel.
• Perform general office management and administration duties for the executive staff and the department, including mail, courier shipments, copies, printing, office setup, etc.
• Assist as needed in preparing reports when departmental leaders need certain information to be analyzed and provide information to customers, internal employees, and share company communications
• Coordinate office vendors and on-site work as needed (copier, landlord, supplies, etc.).
• Responsible for new employee on-boarding paperwork, background check, e-verification process
• Provide support to new hires upon arrival such as seating arrangements, desk phone, mobile phone, if needed; request IT resources for employee
• Maintain employee personnel files and HRIS records
• Handle and process Workers’ Compensation Audits, Unemployment Claims, annual benefits
• Assist team members with education of general policies and assist with crafting new policies for Employee handbook
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Enhance the President's and Corporation's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Encourage teamwork and positive team communication, inspire team with sincere work ethic

• Bilingual Korean Oral and written communication required.
• Minimum of 2-3 years of experience in Executive Assistant roles required.
• Minimum of 3 years of Administrative degree required. Bachelor's degree is a plus.

• Requires substantial attention to detail. Strong organizational and interpersonal skills are necessary to meet the demands of the position.
• Strong computer skills to include proficiency in MS Office, Microsoft 365 (Word, PowerPoint and Excel).
• Able to work well independently and in a cross-functional team environment.
• Flexibility regarding changing of priorities and deadlines.
• Ability to maintain a high-level of confidentiality.
• Flexible, dependable and self-starting in order to complete diverse work assignments.
• Desire to motivate employee and encourage teamwork

JOB DETAILS:

Full time position

Monday through Friday – 9:00am to 6:00pm

Salary position